Finance and General Purposes - 12 November 2008

MINUTES of the MEETING of the FINANCE AND GENERAL PURPOSES COMMITTEE held on 12 November 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL
At 8.15 p.m.
_____________________________________________________________

Present: Mr Anthony Titmarsh (Chairman), Mr John Bantick, Dr Graham Fothergill, Mr Ian Gilmore, Mr Barry Hall, and the Clerk

Apologies: Mr Haigh due to work commitments


1. Declaration of Interest

There were no declarations of interest.

2. Minutes

It was proposed by Mr Gilmore, seconded by Mr Bantick and

RESOLVED “that the Minutes of the Meeting of the Finance and General Purposes Committee Council, held on 10 September 2008, are approved and signed.”

Unanimously agreed.

3. Financial Review

Interest received remains over budget. Expenditure at £20,515 is 19% under budget. Contingent expenditure related to the milestone repairs.

The council’s income overall at £112,791 exceeded budget for the six month period. Expenditure of £62295 was 9% under total budgeted expenditure. The council held £137,713 cash funds at the end of September.

4. Report on Short Term Funds on Deposit

£120,000 is on deposit until 20 November at 4.8%. The rate will reduce as the bank rate has been cut to 3%.

5. Budget 2009/10

After some debate on the inclusion of a sum to assist in progressing certain projects in the village.

Proposed by Dr Fothergill, seconded by Mr Gilmore and

RESOLVED “that the committee recommends an income of £500, revenue expenditure of £54150, other £3000 and capital expenditure of £2,000 to the Parish Council. Agreed.”

For 5 Against 1







2008/09 55

Proposed by Mr Bantick, seconded by Ms Smith and

RESOLVED that “a precept £100,370 be recommended to the Parish Council for the 2008/09 budget. Unanimous.

6. Report on Parish Damage

Two benches have been damaged. The clerk is to assess if they are repairable.

7. Footpath Lighting

NHDC has formally requested a contribution towards the lighting improvements on the footpath from Pondcroft Road with a project cost of £8400. HCC estimates to install three lights and to replace the existing one is £3312. The Parish Council requested a proper quote for the work. Also the Parish Council contribution appears to be a flat rate; a pro rata sum was considered more appropriate.

8. Employment of Pavilion Cleaner

The pavilion cleaner will be off work for a minimum of six weeks after an operation. The clerk is to interview someone to infill. Should the position not be filled it will be advertised in the Parish News.

9. Registration of Parcels of Land in Park Lane, Old Knebworth
and the Pond at Norton Green

There is an application to register two pieces of land in the Parish, one of which includes the land on which the war memorial stands. The Council is to object to the registration of the land on Park Lane.

10 HCC Lease

Revised Heads of Lease have been received. HCC is still only offering a ten year lease. A copy is to be forwarded to Mr Morgan to try and obtain a longer term.

11. Christmas Lights

Mr Titmarsh confirmed that the Doctor’s surgery is prepared to have lights on its building New lights and power supplies will cost £1000, Lamps and Tubes charges for installation and removal of all the lights at £1565 is within budget.

There are three businesses which have requested reimbursement of electricity costs.

Proposed by Mr Bantick and, seconded by Ms Smith and

RESOLVED that “the council will reimburse electricity charges to the businesses who request payment. If there is one display £15 two displays £20.”

Agreed.

Street lamp 131 which supplies power for the tree on St Martins Green is under repair.



2008/09 56
12. Report on the Stevenage Urban Transport Plan

Stevenage Borough Council had a workshop at the start of the development of its Urban Transport Plan. The document will be put on consultation during August 2009.

13. Freedom of Information

A compulsory new publication scheme must be adopted by 1 January 2009. A working party of Mr Gilmore Dr Fothergill l and the clerk is to prepare a document for the Parish council meeting.

14. Road Signs

Mr Titmarsh and Mr Bantick are to inspect the road signs in the village with Mr Atkinson of HCC to recommend removal of unnecessary signing.

15. Bank Mandate

The clerk is experiencing difficulty dealing with the bank because she is not a signatory. It was recommended that the clerk become a signatory with the proviso that a cheque would require three signatures, thus ensuring two councillor signatures are always required.

16. Any Other Business

16.1 NHDC Budget
NHDC is currently preparing its 2009/10 budget and has asked for comments. The PACIF funding is due to finish this year with no further provision. The Parish challenge fund remains unchanged.

16.2 Bins
Litter bin collection which does not come within the zone one area is on a four weekly cycle, unless the contractor is called to empty it. NHDC will install dog bins but will not fund the capital or ongoing costs. A bin costs £260 each with weekly costs of £1.30.

16.3 North Herts Homes Estate Meeting
Dr Fothergill is to walk the North Herts Homes area with a representative on 5 December.

There being no other business the meeting closed at 10.15 pm.

Village Hall - 12 November 2008

MINUTES of the MEETING of the VILLAGE HALL COMMITTEE held on
Wednesday 12 November 2008 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________

Present: Mr Barry Hall (Chairman) John Bantick, Mr Ian Gilmore,
Mr John Hunt, Mrs Caroline Presland, Mr Anthony Titmarsh and the Clerk

Apologies: None

1. Declaration of Interests

There were no declarations of interest


2. Minutes

It was proposed by Mr Bantick, seconded by Mr Hall and

RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 10 September 2008, be approved and signed.”

Unanimously agreed.

3 Financial Review

Income for the six months is £10,635, 28% over budget. Expenditure at £11,837 is 14% under budget. No capital expenditure has been incurred.

4. Budget 2009/10

Proposed by Mr Bantick, seconded by Mr Hall and

RESOLVED “that the committee recommends an income of £20,150, revenue expenditure of £27,000 and no capital expenditure to the Parish Council. “

Agreed.

5. Heating

Link Up has recently complained about the hall being cold. Mr Handscomb is to be asked to record the temperature during a luncheon. Once this has been done the committee will consider any additional heating requirements.

6. Barre

The committee agreed that the two three metre ballet barres could be fixed to the main hall wall.











2008/09 53


7. Equipment

Proposed by Mr Titmarsh, Seconded by Mr Bantick and

RESOLVED “that step ladders be purchased with a platform height of 2.9m with a cost up to £500.”

Agreed

8. Any Other Business

8.1 Meeting Dates
It was agreed to move the April meeting to 29 April 2009.

Planning - 10 November 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 10 November 2008 in the COMMITTEE, KNEBWORTH VILLAGE HALL
at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mrs Rosemary Pateman, Ms Elisabeth Smith, Mr Robin Smith and the Clerk

Apologies: Mr Richard Haigh due to work commitments
Mr John Hunt due to a prior commitment

In attendance: Mrs Carol Smith, Jane Gray (NHDC), 5 Members of the public

1. Declaration of Interests

There were no declarations of interest.

2. Minutes

It was proposed by Mr Smith, seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 15 October 2008 be approved.”

Agreed.

3. 08/02086/1HH 20 Stevenage Road, Knebworth

Two and single storey front extension, alterations to roof and creation of pitched roof to existing front window to create hipped roof dormer window. Two storey side extension (north elevation) with dormer window to front following demolition of single detached garage. Single storey side extension (south elevation) to provide gym, alterations to existing conservatory roof. Front porch.

The committee considers the application to be overdevelopment and not aligning with the street scene. It therefore OBJECTS

4. 08/02107/1 135 London Road, Knebworth

Demolition of existing retail units and office building and erection of two storey building with retail use at ground floor and offices above

The committee OBJECTS to the application due to no parking provision and the loss of a retail unit.

5. 08/02244/1HH 201 Park Lane, Knebworth

Single storey front extension and covered porch. Single and two storey side extension incorporating existing store/wc. Single and two storey rear extension

NO OBJECTIONS

6. 08/02787/1HH 89 London Road, Knebworth

Single storey front extension and two storey rear extension. Detached double garage

NO OBJECTIONS
2008/09 51

7. Naming Deards Wood Development

The developer has proposed Quinta Close and Greenways for the new development in Deards Wood. NHDC did not wish to consider a name which included ‘Deards’. It was agreed that Devey Close should be proposed; being a family name of John Smith who owned the Blacksmith shop in Station Road.

8. Proposed Registration of Land in Park Lane, Old Knebworth and Norton
Green

The Land Registry has an application to register title of the entrance to Knebworth Estate between the two lodges. The Council has title deeds to the war memorial land and needs to object by 18 November. The pond at Norton Green is also to be registered, part of which is owned by Stevenage Borough Council. The clerk is to submit a letter of objection and to copy the deed to Knebworth Estate

9. Any Other Business

9.1 Roadworks B656
Mrs Pateman reported that the B656 will be closed for repairs.

9.2 Litter Bins, Muirhead Way
A resident has complained that the bin at the end of Muirhead Way does not seem to be emptied and has also requested a dog bin. The clerk is to contact Mr Flack, NHDC, to obtain contractor information.

9.3 Wine Shop
The Wine Shop has had its licensed revoked for three months for selling alcohol to minors. The shop has been split in two with part being converted to a bathroom showroom for Lowes.

9.4 Footpath, Station Road
Mr Bantick wanted to thank Herts Highways for the improved footpath surfaces on Station Road. The Clerk is to write to Mr Jack.

9.5 Trees Woodstock
A resident has complained that a large conifer is reducing sight lines from the car park in Woodstock. The clerk is to contact Herts. Highways

9.6 73 Park Lane
The owners of 73 Park Lane have submitted a lawful development application for lawful use of the paddock as part of the grounds of the house. If approved it will result in the approval of the garage block already constructed.

9.7 Stevenage Development Plan
Stevenage Borough Council has put on deposit its Development Plan for comments by 19 December.

There being no other business the meeting closed at 8.00pm.

Recreation - 15 October 2008

MINUTES of the MEETING of the RECREATION GROUNDS COMMITTEE held on
15 October 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at
7.30 p.m.
_____________________________________________________________

Present: Ms Smith (Chairman), Mr John Bantick, Mrs Rosemary Pateman, Mrs Carol Smith, Mr Titmarsh and the Clerk

Apologies: Mrs Presland due to a prior committment

In Attendance: Mr James Borrie (KYFC), Mr Stuart Biddle (Kneb FC), Mr Bill Martin (KNOBS)

1. Declarations of Interest

There were no declarations of interest.

2. Minutes

Proposed by Mrs Smith, seconded by Mr Bantick

RESOLVED “that the minutes of the meeting of the Recreation Grounds Committee Meeting held on 23 July 2008 are approved.”

Unanimously agreed.

3. Football Clubs

The development plan was reviewed and updated. The Youth Football Club is increasing its membership and has three girl’s teams and will probably require the use of A1 on Sunday afternoon next year. The clubs are to install racking in the store for its portable goals and are to produce a layout for the committee. There was discussion on keys and the pitch condition

4. Female Football team

A request has been made to hire the A1 pitch on a Sunday afternoon.

Proposed by Mrs Smith, seconded by Mr Titmarsh

RESOLVED “that the woman’s football team can hire the A1 pitch on Sunday afternoon on a trial basis at a cost of £45 per game.”

Agreed.

5. Knebworth Bowls & Tennis Club Lease

Letters have been received from both Tennis and Bowls Clubs agreeing to the terms of a new lease. Howe Roche Waller has returned all the paperwork due to the delay in agreement of the terms of the lease.

Proposed by Mr Bantick, seconded by Mrs Presland

RESOLVED “that a quote be obtained from Mr Morgan of Foreman Laws to prepare a draft lease and to proceed if under £1500.”

Agreed.

2008/09 48

Mr TItmarsh wished consideration be given to the sewerage costs included in standing charges which he felt should not be paid by the Parish Council

6. Financial Review

Capital expenditure of £354 relates to the purchase of two new litter bins.
Income at £479 for the quarter is 11% under budget No ‘donations’ have been received from the Tennis or Bowls Clubs. Income from the football clubs is in line with budget. The pavilion has been let out for a 5 aside tournament and for a NHDC play scheme during the summer holidays.
Expenditure at £18,485 is 1% under budget


Proposed by Mr Titmarsh, seconded by Mr Bantick

RESOLVED “ that £500 each be transferred from insurance and pavilion repairs and £1000 transferred to machinery repairs.

Agreed.

7. Budget 2009/10

Proposed by Mr Titmarsh, seconded by Mrs Pateman

RESOLVED that “income of £5,215, revenue expenditure of £57,585 and capital expenditure of £1,500 be recommended to the Parish Council.”

Unanimous.

8. Accident

A representative from Allianz Insurance has inspected the footpath and is minded to refuse the claim. It was recommended that the footpaths be inspected annually. It was agreed that the chairman and clerk should walk the paths and report back to the next recreation grounds committee meeting.

9. Youth Cafe

Messers Bantick and Titmarsh visited the Youth Café and gave positive feedback on the group. It hopes to open on Friday evenings once funding is secured and another paid assistant recruited. The committee agreed to continue supporting the group by providing the pavilion free of charge.

10. Trees

The trees around the groundsman’s store are starting to cover the roof. Some of the trees are in the gardens backing onto the recreation grounds. There are also three trees around the play area which require removing and the crown of a Robinia needs reducing.

Proposed by Mrs Smith, seconded by Mrs Presland to accept the quote from Robinsons to cut back the trees around the store at a cost of £500 and the remove the trees and reduce the Robinia at a cost of £800.”

Agreed.
The clerk is to contact residents affected by the trees to be cut back and request a contribution towards the work.

2008/09 49
Proposed by Ms Smith, second by Mr Hunt

RESOLVED “that £800 is transferred from the floor fund to meet the cost of the tree work.”

Agreed.

11. Play Equipment

The combat cableway has not been repaired. Wicksteed removed the spring from the design because they kept breaking but will supply one if requested. However they will not guarantee it. ROSPA has stated that Wicksteed should provide a working solution. The clerk is to write to Wicksteed regarding a solution which will comply with EN1176.

12. Any Other Business

12.1 Barrier entrance
Mr Harris is to be asked to remove the remains of the concrete post at the entrance to the recreation grounds.

12.2 Pond
Mr Hunt requested that the groundsman be asked to remove the rubbish from the pond.



There being no other business the meeting closed at 9.40 p.m.

Planning - 15 October 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Wednesday 15 October 2008 in the PAVILION, KNEBWORTH RECREATION GROUNDS at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith, Mr Robin Smith and the Clerk

Apologies: Mr Richard Haigh due to work commitments

In attendance: Mrs Carol Smith

1. Declaration of Interests

Mr Bantick declared that he had a non pecuniary interest in the Knebworth Estate application.

2. Minutes

It was proposed by Mr Smith, seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 24 September 2008 be approved.”

Agreed.

3. 08/01915/1 Ground floor R/O 121 London Road, Knebworth

Change of use of office (B1) to Clinic treatment rooms (D1)

NO OBJECTIONS.


4. 08/01871/1 73 Park Lane, Knebworth

Single and two storey extension following demolition of existing garage and conservatory

NO OBJECTIONS.

5. 08/05184/1LB Knebworth House, Knebworth Park, Old Knebworth

Restoration of east and north garden balustrades

NO OBJECTIONS.

6. Any Other Business

6.1 Mulberry Cottages
The cottage is listed and in a conservation area and the garage doors have been changed to a window. The clerk is to contact Ms Marten, NHDC, regarding compliance.



2008/09 46

6.2 Shrubs, Stevenage Road
Mr Hunt reported that the branches overhanging the footpath in Stevenage Road have been cut back.

6.3 Overgrown Gateways
The clerk is to report to HCC that the gateways are completely overgrown.

6.4 Footpath Westland Road
A resident has written to HCC regarding the lack of lighting of the footpath. Since the footpath is not a right of way and the title is unknown HCC will not install lighting.

6.5 Supplementary Planning Funds
Mrs Caldwell, NHDC, has confirmed that money has been received from developers in Knebworth and has been set aside. NHDC committee will determine how the money is allocated.

6.6 Green Space Strategy
NHDC is formulating a green space strategy to feed into the Green Integrated Plan (GIP)
Consultants have been employed to identify existing green space so that shortfalls, in both provision and linkages, can be improved through the LDF.

6.7 Stevenage Urban Transport Plan
Consultants have been employed to prepare a transport plan for Stevenage. The clerk is to attend a presentation on 5 November.

6.8 Next Meeting Date
The next meeting is to be held on 10 November and not 17th.

There being no other business the meeting closed at 7.29pm.

Parish Council - 1 October 2008

MINUTES of the MEETING of the PARISH COUNCIL held on the
1 October 2008 in the KNEBWORTH VILLAGE HALL at 8.00 p.m.
_____________________________________________________________

Present: Mr John Bantick (Chairman), Dr Graham Fothergill, Mr Ian Gilmore, Mr Richard Haigh, Mr Barry Hall, Mrs Rosemary Pateman, Mrs Caroline Presland, Mrs Carol Smith, Mr Robin Smith, Mr Anthony Titmarsh and the Clerk

Apologies: Mr Hunt has a prior engagement
Ms Smith is on holiday

In attendance: Inspector Taybert and PC Harding

1. Declarations of Interest

There were no declarations of interest

2. Police

PC Harding reported that there had been 81 recorded crimes from July to date compared with 87 in the same period last year. Twenty of the crimes were thefts from the Coop and an arrest has been made. There were three burglaries and good progress had been made. There were seven thefts from motor vehicles.
Inspector Taybert is to introduce methods of recording abstraction rates for PC’s so that the time spent on their rural area is easier to obtain. Abstraction rates should be no more than 20%. The rural team has Kate Hill, a problem solver and PCSO Sinclair.

3. Approval of Parish Council Minutes

It was proposed by Mr Titmarsh, seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Parish Council, held on 9 July 2008, be approved and signed.

Unanimously agreed.

4. The Council Noted the Minutes of the Committee Meetings

Minutes of the Meeting of the Recreation Grounds Committee held on 23 July 2008.
Minutes of the Meeting of the Village Hall Committee held on the 10 September 2008
Minutes of the Meeting of the Finance and General Purposes Committee held on the 10 September 2008
Minutes of the Meeting of the Planning and Environment Committee held on the 21 July 18 August & 8 September 2008.




2008/09 42

5. Website

Mr Haigh has made some adjustments. It was suggested that a synopsis of the minutes might be useful. It was agreed that the chairman’s monthly Parish News report would highlight salient points and this would be included on the website.

6. HCC Lease

No response has been received from Lambert Smith Hampton regarding the Parish Council’s comments to the heads of terms of reference. A meeting is to be arranged with a LSH representative and Mr Morgan once he has returned from his holiday.

7. Effectiveness of the Internal Audit

Mr Titmarsh and the clerk are to review the system of internal audit and report back to the next parish council meeting.

8. Allowances

Mr Gilmore reported that Parish Council allowances must be set by an independent panel, which would need information from councillors to reach an annual figure. A basic allowance is awarded to councillors with the chairman receiving more. There are a number of arguments for and against allowances. The allowance could be used to cover costs of mileage, telephone calls, printing costs etc. Currently of the 33 parishes in North Herts no one pays allowances at the moment. There were differing views on allowances and the chairman recommended that councillors review the proposal and it will be discussed at the next meeting.

9. Parking Initiative

The group has decided to issue a simple questionnaire to decide if residents are serious about trying to resolve the parking problems with a holistic approach, which will cost money with parking permits, restricted parking etc. The solution might cost residents £100 per annum to park their car. If there is negative response the parking group will close. Alternatively a professional survey could be commissioned at a cost of £30,000. Questionnaires will be delivered at the beginning of November and returned by 23 November. The Council agreed to pay the printing costs.

10. Straw Polls

Mr Gilmore raised his concerns over the use of straw polls to make decisions and considered that the voting procedures had been misused. It was recommended that straw polls might be used to produce a proposal but there should be no debate on a proposal once it had been made.
HAPTC had been contacted and advised that they were a useful tool to gauge opinion and should not be included in Standing Orders.


2008/09 43
11. Parish Update

The next Parish Council update is to be delivered in November with the parking questionnaire. Delivery costs are to be saved with councillors and residents distributing them.

12. Knebworth Clean Up Campaign

Mrs Green from Welwyn has been running a clean up group in Welwyn which comprises volunteers who meet once a month and target specific areas. Serco, the waste contractor is contacted and collects the bagged rubbish free of charge. Mrs Culley of the WI has recently organised a clean up and is willing to coordinate a similar group in Knebworth. The Parish Council agreed to purchase necessary equipment to support such a group. The clerk is to contact NDHC to ensure that its contractor will remove the rubbish.

Mrs Brookes has a group of people who wish to pursue removing the use of plastic bags in Knebworth and has requested the Council’s support.

13. Villager of the Year

Mr Bantick wished the council to consider introducing an award for Villager of the Year in recognition of people’s contribution to the village. The ceremony would comprise of a gathering of leading lights of the groups in the village to say thank you for what they have done.

14. CPRE

It was proposed by Mr Gilmore, seconded by Mr Haigh and

RESOLVED “that the Council should subscribe to CPRE for another year. The funds being taken from s137 allowance.”

Unanimously agreed.

15. Accounts for Payment

It was proposed by Mr Titmarsh and seconded by Mr Bantick and

RESOLVED “that the list of accounts paid during Accounts Period 3 2008/09 be approved.

Unanimously agreed.

Mr Titmarsh reported that he had agreed the monthly bank reconciliations to 31 August 2008

2008/09 44

16. Any Other Urgent Business

16.1 Dog Fouling
Mr Haigh reported that dog fouling on the pavements has increased. The dogs, or their owners, need to be reported to the dog warden. Alternatively if the offence occurs at a known time the dog warden can be informed and will visit the area.

16.2 Hedge, Stockens Green
The clerk is to contact Herts Highways regarding the hedges which are overhanging the footpaths in Stockens Green.

16.3 Blenheim Reality
The developer has been contacting residents around the village to try to obtain gardens for development. Mrs Presland is concerned about 19 Stockens Green which has been empty for a while. This is part of the conservation area and development should not be permitted.

16.4 Lytton Fields Deanscroft
Mr Hall reported that significant work is being undertaken on a property which was given to NDHC specifically for disabled residents. He wished the council to remind North Herts Homes of the condition. Mr Smith stated that the NHH is aware.

16.5 Planning
Mr Gilmore asked if the new regulations could be reviewed. It has been suggested that there will be 25% fewer planning applications because of the new rules.

16.6 Christmas Lights
Mr Titmarsh confirmed than the surgery is willing to have lights on the building. The landlord wishes the insurance position to be clarified.

16.7 Gateway
The gateway has not been repaired and is unlikely to be in the near future due to lack of funds.

16.8 Finance Training Session
Mr Titmarsh reported that he had attended a finance training session and wanted to report that he considered Knebworth to be a good council in the way it manages its affairs.

There being no other business the meeting closed at 10.00 p.m.

Planning - 24 September 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Wednesday 24 September 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith, Mr Robin Smith and the Clerk

Apologies: Mr Richard Haigh due to work commitments

In attendance: Mrs Carol Smith
1 member of the public

1. Declaration of Interests

Ms Smith declared that she had a non pecuniary interest in 15 Deards Wood

2. Minutes

It was proposed by Mr Smith, seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 8 September 2008 be approved.”

Agreed.

3. 08/1476/1HH 15 Deards Wood, Knebworth

Two storey front and rear extensions to western elevation. Single storey rear and side extension. Two storey flat roof glazed front entrance lobby

The committee discussed the proposed plans. There was a view that the building is already prominent and the application would not increase its dominance and there is a design mix of dwellings in the road. The majority of the committee had NO OBJECTIONS.


4. 08/01145/1HH 5 Swangleys Lane, Knebworth

Proposed two storey and first floor side extension. Single storey rear extension. Rear roof with steel balustrade and timber side screen panel. Front porch and addition of pitched roof to existing flat roof front projection

NO OBJECTIONS.

5. 08/01910/1HH 7a Stockens Green, Knebworth

Single storey front extension following demolition of existing porch and dining room extension. Single storey side extension following demolition of existing car port

NO OBJECTIONS.




2008/09 40

6. 08/01912/1AD 121 and Ground Floor Office, R/o121 London Road,
Knebworth

Advertisement consent: Non-illuminated sign on north west elevation and non-illuminated hanging sign to front elevation (121 London Road). 3 non-illuminated fascia signs above shutter enclosures (ground floor, rear of 121 London Road).

NO OBJECTIONS.

7. 08/02016/1HH 4 Oakfields Avenue, Knebworth

Single storey side extension following demolition of existing single storey rear extension and conservatory

NO OBJECTIONS.

8. Any Other Business

8.1 Footpath Station Road
Mr Smith requested that the footpath be cleared adjacent to the railway bridge. The clerk it so contact FCC.

8.2 Lights, Station Car Park
Mr Bantick reported that he had spoken with the attendant and the position of the lights has been adjusted.

8.3 Development - Watton Road, Oakfields Avenue, London Road and Hornbeam Spring
A real estate company has approached Knebworth residents with a proposition to develop part of their and their neighbours’ gardens. There is also a suggestion that the garages at Hornbeam Spring might be redeveloped.

8.4 Footpath, Old Knebworth Lane
Mrs Pateman requested that the footpath on Old Knebworth Lane be cleared. The clerk is to contact HCC.

8.5 Roadworks Gun Lane
HCC has postponed the road works on Gun Lane. The work will be part of a larger scheme next year.

8.6 Newton Woods, Three Valleys Water
Three Valleys is to replace a flow meter at Newton Woods. This is part of an SSSI and this is to be highlighted to Three Valleys Water.

8.7 Planning Regulations
Dr Fothergill distributed a newspaper article on the new planning regulations which come into effect from 1 October.

There being no other business the meeting closed at 7.50 pm

Finance and General Purposes - 10 September 2008

MINUTES of the MEETING of the FINANCE AND GENERAL PURPOSES COMMITTEE held on 10 September 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL
At 8.10 p.m.
_____________________________________________________________

Present: Mr Anthony Titmarsh (Chairman), Mr John Bantick, Dr Graham Fothergill, Mr Ian Gilmore, Mr Richard Haigh, Mr Barry Hall, and the Clerk

Apologies: Ms Smith due to a prior engagement


1. Declaration of Interest

There were no declarations of interest.

2. Minutes

It was proposed by Mr Bantick, seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Finance and General Purposes Committee Council, held on 18 June 2008, are approved and signed.”

Unanimously agreed.

3. Financial Review

The first half of the precept was received in April and the second on 8 September. Interest for the quarter although over budget has decreased due to reduced reserves. Expenditure at £10400 is 29% under budget due to no spending from the contingent fund or additional wage costs. The Festival account has now been closed with all funds transferred to the Festival Committee, which is now a registered charity.

The council income overall at £56118 exceeded budget for the quarter. Expenditure of £39320 was 3% under total budgeted expenditure. The council held £103,137 cash funds at the end of June with debtors and creditors balancing each other.

4. Report on Short Term Funds on Deposit

£80,000 is on deposit until 18 September at 3.5%. This will increase to £100,000 with the receipt of the second half of the precept.

5. Report on Parish Damage

The youth shelter has been vandalised with the radio being ripped out and graffiti painted and scratched onto the panels. There has been some damage at the pavilion on youth club nights with a door restraint being broken and a shutter coming out of its housing. The girls who caused the trouble have had their ASBO’s extended to cover North Herts.

6. Website

Mr Haigh has put some information on the website. There was discussion about content and this has to be clarified. It is proposed to have a search facility within the website.


2008/09 36
7. Footpath Lighting

There has been a request for lighting on the footpath from Pondcroft Road to Stevenage Road. Herts Highways has a quote for £8400 of which it will contribute 50%. NHDC has confirmed a grant of £3200 and has suggested that the Parish Council should contribute £1000. Footpath lighting is the responsibility of Herts County Council and not the Parish Council and there was a strong feeling that NHDC should not dictate how the Parish council spends its money. The clerk is to write to Cllr Bardett confirming that the Parish Council is unable to contribute to the cost.

8. Councillors’ Expenses and Allowances

Dr Fothergill and Mr Gilmore presented a paper for consideration on the pros and cons of councillors’ allowances and expenses. Information is to be sought from the Parish Remuneration Committee of the District Council and is to be discussed further at the Parish Council meeting. Any implementation of allowances would not be before April 2009.

9. Milestone

Herts Highways have provided a quote for the work of £590 and a cheque has been raised by the Parish Council to permit an order to be placed.

10. HCC Lease

Lambert Smith Hampton, HCC’s solicitors, has written with proposed heads of terms of a new lease. It proposes a 10 year lease with no parking, a rent of £150 per annum and a break clause with one year’s notice. The clerk has written requesting a 28 year lease and discussed at previous meetings, permission to park and the inclusion of the existing break clause which requires two years notice not be invoked for five years. A response has not yet been received.

11. Christmas Lights

Mr Titmarsh and Mr Hall have surveyed the brackets and power supplies. Rainbow Dry Cleaners has agreed to take the supply previously provided by Putterills. Mr Titmarsh is to seek approval from the practice manager at the surgery to install lights on the building.
Lamps and Tube has quoted £1565 to install lights. The clerk is to obtain a comparable quote from Mr Wright.

12. Books

Proposed by Mr Titmarsh seconded by Mr Hall and

RESOLVED that “the Parish Council purchase six copies of the Parish Councillor Guide at £14.50 each and one copy of the Councillor at £12.50 each to be used as reference books by the parish council and committee chairmen.”

Agreed.

Proposed by Mr Titmarsh, seconded by Mr Gilmore and

RESOLVED that”the Parish Council purchase Governance and Accountability for Local Councils at £20.00, Local Council Finance at £11.60 and Update to clerk’s manual at £17.00.

Agreed.

2008/09 37
13. Highway Repairs

Herts Highways has received a significant injection of funds. It is proposed to resurface the northern footpath of Station Road.

14. Parking

The Parking Initiative Group has met and a sub group plans to produce a questionnaire for distribution to the parish to help with forward thinking. Mr Hague Moss is to be asked to assist in the matter. The questionnaire is to be distributed either via the Parish News or the Parish Update. Henry Cobbold has agreed to put an electronic version on the net.

A professional survey may be sought but would cost approximately £30,000. The possible use of the field at Park Lane was mentioned and a request made to make Gipsy Lane one way southbound should it be taken forward.

15. Grant Applications

A grant application has been made to the Parish and enhancement Fund for £1300 for litter picking and two bins. The clerk is trying to obtain quotes to upgrade the gents’ toilets in the village hall but the builders are not forthcoming with the written quotes.

16. War Memorial

Dr Fothergill is to repaint the chain and posts. There is to be a joint Remembrance service with the family of churches. Mr Starkey has maintained the area well.

17 Computer

The clerk’s computer has broken down on several occasions this year and the council has spent £600 on repairs. There was a proposal to purchase a cheap second computer as a back up. The committee were informed that the hard drive needs to be used on a regular basis otherwise they tend to fail more readily. Mr Haigh suggested a Dell computer with a 24/7 warranty which ensures that there is a computer available on the next working day. Specifications and prices are to be obtained for the parish council meeting.

18. Any Other Business

18.1 Notice board
Dr Fothergill reported that he had received a complaint about the condition of the notice board on Station Road. He requested that the woodwork is painted, the baize and glazing replaced.

18.2 Parish Damage
The gateway at the north west side of Stevenage Road has not been repaired. The clerk is to contact Herts. highways.

18.3 Stockens Green/ Stockens Dell
Dr Fothergill reported that a contractor has used weed killer on the verge creating a 30 yard zig zag pattern. The clerk is to report the vandalism to NDHC.

18.4 Dog Bins
Mr Titmarsh requested that a dog bin be installed on the footpath from Gun Road Gardens to Cherry Close. The clerk is to contact NHDC.

2008/09 38

18.5 Supplementary Planning Obligations
The clerk is to write to NHDC for information on monies received under the supplementary planning obligations for Knebworth.

18.6 Lights, The Station
Mr Titmarsh complained about the new lights installed on the Station building are too bright. Other councillors did not consider them to be a problem.

18.7 Litter Bin, Railway Bridge
Mr Hall reported that the paving slab has been replaced under the litter bin next to the bridge.

18.8 Bin
Mr Titmarsh has received a request for a bin to be installed on the bridleway starting at the corner of Oakfield’s Avenue. The clerk is to pass on the request o NHDC.


There being no other business the meeting closed at 10.10 pm.

Village Hall - 10 September 2008

MINUTES of the MEETING of the VILLAGE HALL COMMITTEE held on
Wednesday 10 September 2008 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________

Present: Mr Barry Hall (Chairman) John Bantick, Mr Ian Gilmore,
Mr John Hunt, Mrs Caroline Presland, Mr Anthony Titmarsh and the Clerk

Apologies: None

1. Declaration of Interests

There were no declarations of interest


2. Minutes

It was proposed by Mr Titmarsh, seconded by Mr Hall and

RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 18 June 2008, be approved and signed.”

Unanimously agreed.

3 Financial Review

Income for the first quarter is £5124, 19% over budget. Expenditure at £7661 is 19% under budget. No capital expenditure has been incurred.

4. Fire Exit

The single door from the committee room is often left locked when the room is occupied. This contravenes fire regulations. Alternative solutions to a dead lock were discussed but it was agreed that the lock would be removed to ensure it remains open.

5. Weekend Hire

The hall bookings have increased this year and there is often more than one booking over a weekend. It is necessary for someone to ensure that the floor is clean for the next hire. This is not part of the caretaker’s contract and the clerk has been undertaking the role where necessary. However it can take between one and two hours to ensure the hall is ready for the next hirer. Unless an alternative solution is found the clerk is unable to take more than one booking at the weekend.

The committee recommended employing a weekend cleaner. This would be an ad hoc service. The clerk is to contact Woolmer Green Parish Council which employs a weekend cleaner for its hall. Mrs Presland is aware of a cleaning agency which might be able take on the role.

6. Disabled Ramp

The clerk is still trying to obtain further quotes for a grant application. A suggestion from one contractor proposed the steps stay in their current location and the ramp is brought straight out central to the platform. One and a half car parking spaces would still be lost but the
2008/09 34

ramp would not interfere with the gas main or the drains. The committee did not approve or reject the proposal.

7. Equipment

The committee requested a quote for a chair transporter to carry 8-10 chairs rather than 4.

8. Any Other Business

8.1 RAG Weekend Hire
The committee agreed that the hall should not be let to students, wishing to use it for a sleepover prior to visiting Stevenage as part of a RAG weekend.

8.2 Premises Supervisor
Mr TItmarsh informed the committee that there are changes proposed regarding the requirement for an individual to be responsible for the license of a village hall. The clerk is currently the designated premises supervisor



There being no other business the meeting closed at 8.07pm

Planning - 8 September 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 8 September 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Ms Elisabeth Smith Mr Robin Smith and the Clerk

Apologies: Mr Richard Haigh and Mr John Hunt due to work commitments

Absent Mrs Rosemary Pateman

In attendance: Mrs Jane Gray (NHDC)
3 members of the public

1. Declaration of Interests

Ms Smith declared that she had a non pecuniary interest in 15 Deards Wood
Dr Fothergill declared that he had a non pecuniary interest in 33 Stockens Green .

2. Minutes

It was proposed by Dr Fothergill, seconded by Ms Smith and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 18 August 2008 be approved.”

Agreed.

3. 08/1476/1HH 15 Deards Wood, Knebworth

Two storey front and rear extensions to western elevation. Single storey rear and side extension. Two storey flat roof glazed front entrance lobby

The committee considered the render and timber cladding to be out of character with the immediate surrounding properties. The location of the dwelling is in a prominent location in the road and would have a significant impact on its surroundings. The large glazed double height lobby is not in keeping. The front extension appears to be forward of the building line. The committee therefore OBJECTS. Following the vote the chairman noted that the meeting was not quorate for this application and recommended that a final decision be taken at the next planning meeting.


4. 08/01850/1HH 32 Pondcroft Road, Knebworth

Rear flat roofed dormer window

NO OBJECTIONS

5. 08/01663/1HH 33 Stockens Green, Knebworth

Single storey front/side extension

NO OBJECTIONS

6. 08/01069/1HH Havant, Gipsy Lane, Knebworth

Rear conservatory and garden shed

NO OBJECTIONS

7. 08/01372/1LB 53 Park Lane, Knebworth

New windows and steel flue to south elevation, door canopy to west elevation and minor alterations

The committee had NO OBJECTIONS to the revised plans.

8. Any Other Business

8.1 73 Park Lane, Knebworth
Dr Fothergill reported that the owner had not yet confirmed that the paddock had been part of the garden for the appropriate period of time and was surprised that work was continuing on the garage. He believed that there was a holding enforcement notice on the development.

8.2 Delicatessen, Station Road
Herts Letting in Station Road is being converted to a delicatessen, selling sushi and other cold food. It is planned to stay open until 7.00pm. The property previously had retail usage.

8.3 Roadworks, Gun Lane
The clerk is to contact Mr Jack regarding the proposed work on Gun Lane which is already two months overdue.

8.4 Deards End Lane, Conservation Area
Dr Fothergill handed out the advertisement of the adopted schedule for Deards End Lane conservation area.


There being no other business the meeting closed at 8.10 pm

Planning - 18 August 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 18 August 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mr Richard Haigh, Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith Mr Robin Smith and the Clerk

Apologies: None

In attendance: 4 members of the public

1. Declaration of Interests

Ms Smith declared that she had a non pecuniary interest in 15 Deards Wood and 58 London Road.
Mr Haigh declared that he had a non pecuniary interest in 15 Pondcroft Road.

2. Minutes

It was proposed by Mr Bantick, seconded by Mr Smith and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 21 July 2008 be approved and signed.”

Agreed.

3. 08/01433/1HH 5 Deards End Lane, Knebworth

Two storey side/rear extension and attached single storey rear extension

The applicant has worked closely with the conservation officer and architect to ensure an appropriate design. A neighbour has objected to the proximity to the boundary of the side extension and the location of a side window. The committee had NO OBJECTIONS subject to the obscure glass being installed in the side window.

4. 08/00858/1HH 15 Pondcroft Road, Knebworth

Change of existing rear and side hipped roofs to form gable ends to rear and side elevations. Rear conservatory

The committee considered the change of roof line to form a gable end was out of keeping with its neighbouring semi. The rear third storey window will also overlook the neighbour’s garden. The committee therefore OBJECTS.

5. 08/01372/1LB 53 Park Lane, Knebworth

New windows and steel flue to south elevation, door canopy to west elevation and minor alterations

The committee had concerns over the size of the proposed windows and requested further information on the lead canopy before passing comment. It therefore OBJECTS.


6. 08/01319/1HH 54 Kerr Close, Knebworth

Front porch and rear conservatory

NO OBJECTIONS

7. 08/01655/1HH 58 London Road, Knebworth

Two storey rear extension

NO OBJECTIONS

8. 08/01704/1HH 32 Gun Road Gardens, Knebworth

Single storey rear extension

Clarification was requested on the location of the guttering on the party wall. The committee had NO OBJECTIONS

9. 08/00960/1HH 15 Deards Wood, Knebworth

The proposal for refurbishment is significant and full size plans had not been received. It was agreed to hold over the decision until the next meeting.

10. Any Other Business

10.1 Post Offices
Mrs Pateman requested that the council give its support to Whitwell and St Ippolytts Post Office campaigns to remain open. Both are used by people living within the parish. The clerk is to write in support of the post offices remaining open.

10.2 38 Stockens Green Hedge
The hedge has been cut back at 38 Stockens Green

10.3 Gun Lane Repairs
The work to repair Gun Lane is overdue. The clerk is to obtain up to date information.

10.4 Mansell Farm Heli-pad
It was noted Mansell Farm has applied to install four helipads in a filed.


There being no other business the meeting closed at 8.10 pm

Recreation - 23 July 2008

MINUTES of the MEETING of the RECREATION GROUNDS COMMITTEE held on
23 July 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.30 p.m.
_____________________________________________________________

Present: Ms Smith (Chairman), Mr John Bantick, Mrs Rosemary Pateman, Mrs Carol Smith, Mr Titmarsh and the Clerk

Apologies: Mrs Presland due to a prior committment

In Attendance: Mr Osborne, Mr Playle and Mr Welham (Knebworth Bowls Club)

1. Declarations of Interest

There were no declarations of interest.

2. Minutes

Proposed by Mr Titmarsh, seconded by Mrs Smith

RESOLVED “that subject to Mrs Smith being present the minutes of the meeting of the Recreation Grounds Committee Meeting held on 4 June 2008 are approved.”

Unanimously agreed.

3. Financial Review

Income at £479 for the quarter is 11% under budget. Expenditure at £18,485 is 1% under budget. Capital expenditure of £354 relates to the purchase of two new litter bins.

4. Knebworth Bowls Club

Mr Playle stated although the Bowls Club did not need a new lease at present it did not want the Tennis Club to suffer. The club currently has a membership of 50 of which 29 are Knebworth residents

The committee and the Bowls Club agreed terms of the new lease:
1. A rent of £300 per annum is acceptable subject to an offset of the water standing charge.
2. No break clause.
3. The club would be responsible for notifying the Parish Council of contractors it wishes to use in the recreation grounds. The Council would have a right to veto, which may be necessary on Health and Safety grounds.
4. The Bowls Club would contribute £375 towards the cost of a new lease.
5. The Bowls Club agreed to be equally responsible with the Parish Council and the Tennis Club for the maintenance of the water pipe from the main water meter in the footpath from Stevenage Road to the dual meters currently situated in the Tennis courts.
6. The lease is to be reviewed every seven years with increases in line with RPI.

5. ROSPA Report

The clerk is arranging general repairs to equipment. The youth shelter is to have anti climb paint on the roof. The clerk has written to Wicksteed regarding the non compliance with EN1176 of the Combat Cableway. A response has not been received.

Mrs Smith reported that rats have returned to Lytton Fields. The clerk is to contact John Connor’s.

6. Accident

A letter has been received from a Mrs Brown regarding a fall in the recreation grounds. It has been passed to the insurance company.

The clerk is to write to the Tennis Club regarding the paving slab footpath between the tennis courts, which has a number of trip factors.

7. Football Clubs

Knebworth FC has requested use of the showers on a training evening. It was agreed that a charge of £10 per evening would be made. A meeting is to be arranged with the football clubs at the beginning of the season.

8. Youth Cafe

The café is quite successful and plans to open for two nights a week during the summer. Mrs Brookes has asked the Parish Council to consider financially supporting the café. It has no funding in the current budget but is to be discussed at the next budget round. The Village Trust is supportive of the project and might provide additional funding.

9. Litter Bins

The broken phoenix bin can be repaired for £100 which is more than 50% of the cost of a replacement bin. The committee agreed that the type of bin is to be reviewed but the phoenix metal bin would no longer be purchased.

10. Bicycle Rack

The chairman and clerk have reviewed sites for locating bicycle racks in the recreation grounds and suggested only one site adjacent to the pavilion. The committee decided that there were sufficient places to secure bicycles in the recreation grounds and did not intend to pursue this item further.

11. Parish Enhancement and Cleansing Fund

A grant application is to be made for £1300 for litter picking the recreation ground over the summer months together with the cost of two bins.

12. Any Other Business

12.1 Anti Social Behaviour
Youths are still congregating in the recreation grounds, with glass being found in the under 5’s area, although there was not much noise. The police are being notified of any damage which might arise.

12.2 King George Vth Playing Fields
Mrs Pateman would like to thank the groundsman for cutting KGV leaving the meadow and border.

12.3 Holiday Cover, litter picking
Ms Smith and Mrs Pateman agreed to undertake litter picking duties whilst the groundsman is on holiday.

There being no other business the meeting closed at 9.20 p.m.

Planning - 21 July 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 21 July 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith and the Clerk

Apologies: Mr Richard Haigh due to holidays
Mr Robin Smith due to work commitments

1. Declaration of Interests

Ms Smith declared that she had a pecuniary interest in the application for 16 Oakfields Road.

2. Minutes

It was proposed by Mr Bantick, seconded by Mrs Pateman and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 16 June 2008 be approved and signed.”

Agreed.

3. 08/01009/1HH The Old Rectory, Old Knebworth, Knebworth

Two storey pitched roof extension between garage and dwelling, incorporating part tiled/part flat lead roof, entrance hall, pitched roof porch and chimney stack to front elevation.

The committee considered the application, which is in green belt and conservation area, and agreed that it was overdevelopment. There was also a query regarding parking provision for the guests visiting the house. The committee OBJECTS.

4. 08/00884/1HH Hazel Elm, 59 Park Lane, Knebworth

Two and single storey side extension

The committee wished to ensure that the building materials matched the existing but had NO OBJECTIONS

5. 08/00960/1HH 6 Crabtree Road, Knebworth

Two storey rear extension

NO OBJECTIONS

6. 08/01247/1HH 2 Stobarts Close, Knebworth

Proposed single storey rear extension

NO OBJECTIONS

7. 08/01307/1HH 16 Oakfields Road, Knebworth

Single storey Front, Side & Rear Extensions Following Demolition of Existing Rear Extension

NO OBJECTIONS

8. 08/01134/1AD 128 London Road, Knebworth

Retention of externally illuminated fascia sign and two non-illuminated internal window signs.

NO OBJECTIONS

9. 08/01143/1HH 5 Swangleys Lane, Knebworth

Two storey and first floor side extension. Single storey rear extension. Two pitched roof dormer windows to rear elevation. Rear roof balcony with steel balustrade. Front balcony and pitched roof to existing flat roof front projection

The committee considered the proposed application to be overdevelopment and out of character with the area, with insufficient parking provision. It therefore OBJECTS.

10. 08/1130/1HH 5 Gun Road Gardens, Knebworth

Erection of shed in rear garden

NO OBJECTIONS

11. 08/01453/1HH 6 Stobarts Close, Knebworth

Single storey rear extension

NO OBJECTIONS

12. Review of Meeting Dates

It was agreed that the September meeting would be moved to 8 September.

13. Any Other Business

13.1 Police Meeting
Mr Hunt informed the committee that a community police meeting is to be held on 22 July at 7.30pm. Ms Smith said that she would attend.

13.2 Shrubs, Stevenage Road
Mr Hunt reported that the shrubs on Stevenage Road from New Close to Peters Way are overhanging the footpath. The clerk is to contact Herts. highways.

13.3 Northern Gateway
Mr Hunt reported that a pillar has been knocked over on the northern gateway. The clerk is to contact Herts. Highways.

13.4 Highways Access from Meadows
Mrs Pateman confirmed that a planning application is not required for a new access into a meadow from a non classified road.

13.5 Norton Green
Mrs Pateman reported that Stevenage Borough Council has erected a sign with by-laws relating to the green in Knebworth Parish rather than Stevenage Borough. The Parish Council had not been notified about the sign.

13.6 Benches
Mr Bantick stated that a number of benches around the village require refurbishment. A list is to be prepared.

13.7 Lower Court, 3 Houses Lane
The owner has lodged an appeal for the music room.

13.8 Hedge, 38 Stockens Green
Dr Fothergill reported that the hedge is overgrowing the footpath. The clerk is to notify Herts. Highways.

13.9 7 Gun Road Gardens
A shed has been erected in the front garden of 7 Gun Road Gardens. This is in a conservation area and no planning application has been received. The clerk is to contact NHDC.

There being no other business the meeting closed at 8.10 pm

Village Hall - 18 June 2008

MINUTES of the MEETING of the VILLAGE HALL COMMITTEE held on
Wednesday 18 June 2008 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________

Present: Mr Barry Hall (Chairman) John Bantick, Mr Ian Gilmore,
Mr John Hunt, Mrs Caroline Presland, Mr Anthony Titmarsh and the Clerk

Apologies: None

1. Declaration of Interests

There were no declarations of interest


2. Minutes

It was proposed by Mr Hunt, seconded by Mr Titmarsh and

RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 16 April 2008, be approved and signed.”

Unanimously agreed.

3 Toilet and Lobby Area Upgrade

Proposals to improve the lobby area were discussed: replacement gents’ toilet, wash basin with new cubicle panel, flooring, replaster walls, new water and room heaters
and new flooring for. The upgrading of the disabled toilet was discussed and further information is to be sought. Sufficient quotes are to be obtained to make an application to the NHDC Parish Challenge Fund.

4. Disabled Ramp

The feasibility and location of a disabled ramp and steps to the annexe were discussed. A quote has been obtained for a concrete ramp and alternatives were suggested. A ramp would result in the loss of 1 and possibly two parking spaces. Another quote is to be obtained.

5. Floor Maintenance

A quote had been received from R Gerrard & Son to sand and repolish the main hall floor with one or two coats of polish. A quote is to be obtained to repolish the small hall.

Propose by Mr Titmarsh, seconded by Mr Bantick and

RESOLVED that “the quote of £1600 from R Gerrard and Son to lay two coats of polish be accepted.”

Agreed.

6. Any Other Business

6.1 Pushchair
The clerk is to arrange for the pushchair to be removed from the lobby.

6.2 Chair Lifter
The clerk is to obtain a quote for a chair lifter.

There being no other business the meeting closed at 8.07pm

Parish Council - 9 July 2008

MINUTES of the MEETING of the PARISH COUNCIL held on the
9 July 2008 in the COMMITTTEE ROOM, KNEBWORTH VILLAGE HALL
at 8.00 p.m.
_____________________________________________________________

Present: Mr John Bantick (Chairman), Dr Graham Fothergill, Mr John Hunt,
Mrs Rosemary Pateman, Mrs Caroline Presland, Mrs Carol Smith, Ms Elisabeth Smith, Mr Robin Smith, Mr Anthony Titmarsh and the Clerk

Apologies: Mr Gilmore, Mr Haigh and Mr Hall were on holiday


1. Declarations of Interest

Mr Hunt declared that he is chairman of Knebworth Tennis Club.

2. Approval of Parish Council Minutes

It was proposed by Mr Titmarsh, seconded by Mrs Smith and

RESOLVED “that the Minutes of the Meeting of the Parish Council, held on 14 May 2008, be approved and signed.

Unanimously agreed.

3. The Council Noted the Minutes of the Committee Meetings

Minutes of the Meeting of the Recreation Grounds Committee held on 4 June 2008.
Minutes of the Meeting of the Village Hall Committee held on the 18 June 2008
Minutes of the Meeting of the Finance and General Purposes Committee held on the 18 June 2008
Minutes of the Meeting of the Planning and Environment Committee held on the 19 May & 16 June 2008

Due to the problems with the computer minutes of committees were not available for the council. They will be distributed as soon as it is in working order.

4. Bowls & Tennis Club Leases

The Council agreed the terms discussed with the Tennis Club. The Bowls Club had been contacted to seek its acceptance of joint liability for the mains supply with the Parish Council and the Tennis Club. Members of the Bowls Club are to be invited to the next Recreation Grounds Committee meeting.

5. HCC Lease

HCC is offering a ten year lease with a break clause, with possibly a six month notice period. The Council consider this to be too short and effectively only a six month lease. A 28 year lease with a break clause based on the existing lease is to be requested together with an explanation for the proposal of such a short lease. The clerk is to write to instruct the solicitor accordingly.

6. Approval of Year end Accounts and Annual Return

Proposed by Mr Titmarsh, seconded by Ms Smith and

RESOLVED that “the year end accounts for the year ended 31 March 2008 with reserves of £87,818 be approved. “

Agreed.

Proposed by Mr Titmarsh and seconded by Ms Smith and

RESOLVED that “the statement of account on the Annual Return be approved.”

Agreed.

7. Annual Governance Statement

The questions on the annual governance statement were reviewed and approved.

Proposed by Ms Smith, seconded by Mr Titmarsh and

RESOLVED that “the annual governance statement be approved.”

Agreed.

8. Straw Polls

A paper tabled by Mr Gilmore was circulated. HAPTC’s view is that straw polls are a useful gauge of opinion and should not be included in Standing Orders. The matter is to be discussed further when Mr Gilmore is in attendance.

9. Milestone

Mr Jack of Herts. Highways ahs confirmed that the shortfall in funds required to renovate the milestone will be met by HCC. It was agreed that the clerk will raise a cheque for £550.00 made payable to Herts. Highways to ensure that the contract is placed for the work.

10. Banking Arrangements

The clerk is to arrange for the chairman and committee chairmen to sign the individual mandates. Not enough forms had been sent by Barclays Bank. The clerk is not to be a signatory but is to obtain a mandate to discuss the council’s bank accounts with Barclays.

The Council also discussed the possibility of obtaining a Council credit card. There would be charges associated with the card and also some control would be lost with only one signatory required to use the card. The Council therefore agreed not to obtain a credit card.

11. Removal of BT Telephone Boxes

Bt proposed to close the telephone boxes at Stockens Green and Old Knebworth, the latter was vandalised a month ago. Mrs Presland living near the Stockens Green box reported that it is used daily and the council should request that it stays. It was agreed that the clerk would try to obtain a usage report for the Stockens Green box.

12. Bennington Wind Farm

There is a proposal to site three wind turbines in Bennington, which will be visible at the top of Stevenage Road and from Old Knebworth. There is a strong campaign against the proposal but the Council agreed that it would not object.

13. Accounts for Payment

It was proposed by Mr Titmarsh and seconded by Mrs Smith and

RESOLVED “that the list of accounts paid during Accounts Period 2 2008/09 be approved.

Unanimously agreed.

Mr Titmarsh reported that he had agreed the monthly bank reconciliations to 31 May 2008

14. Any Other Urgent Business

14.1 Post Office Closures
A list of the reposed post offices to be closed is to be found on the HCC website. There are no proposals to close the Knebworth Post Office.

14.2 Mardley Hill Residents Association
A letter form the residents association complained about the traffic in the High Street and wanted to know what action the Parish Council is taking to resolve the problem. The clerk is to inform the association about the holistic approach being taken to traffic problems in Knebworth.

14.3 East of England Plan
Dr Fothergill reported on the proposals to build over 21000 dwellings in North Herts. to 2021 of which 9,600 and 5,500 relating to the expansion of Stevenage and Luton respectively. Should the 21300 units be built it will increase the housing stock in North Herts. by 40% from the 2001 figure. Traffic and sewerage are problems to be resolved.

14.4 Planning
Mr Titmarsh requested:
• that NHDC make it a condition of a planning application for the workers vans to park on site.
• To obtain information on the regulations governing the location and length of time scaffolding may be erected on a footpath.

14.5 Parking, St Martins Road Car Park
Mr Titmarsh wished to clarify the parking in St Martins Road Car Park. Currently there is no parking beyond 24 hours. It was suggested that this should be reduced to 2 or 4 hours to prevent residents of 123 London Road using it as an overflow car park.

14.6 Computer
Mr Titmarsh recommends that a second CPU might be purchased to ensure continuity since the current computer has crashed twice in recent months. The clerk is to obtain quotes for an appropriate unit and software.

14.7 Mobile Phone
It was suggested that a mobile phone be purchased for use by the clerk for council business. The chairman and clerk are to discuss the matter further.

14.8 Pot Holes
Mr Bantick informed the council that a list of potholes in the parish had been filled. Another Parish Council had taken digital photographs of potholes to ensure all were filled properly.

14.9 Woolmer Green Village of the Year Award
Mr Bantick has been invited to Woolmer Green Parish Council’s celebration of becoming village of the year.


There being no other business the meeting closed at 09.40 p.m.

Planning - 16 June 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 16 June 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr Richard Haigh,
Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith,
Mr Robin Smith and the Clerk

Apologies: Mr John Bantick due to a NHDC conference

In Attendance: Mr Ian Gilmore
District Councillor Jane Gray

1. Declaration of Interests

Mrs Pateman declared that she had a pecuniary interest in the application for Burleigh Farm.

2. Minutes

It was proposed by Mr Smith and seconded by Dr Fothergill and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 19 May 2008 be approved and signed.”

Agreed.

4. 08/00944/1HH 4 Oakfields Avenue, Knebworth

Two storey side extension and associated loft conversion

Objections from a neighbour are that the application would set a precedent with the side extension which will be close to the boundary and result in loss of light. The proposed two storey side extension is less than one metre from the boundary which is contrary to policy 28. The committee therefore OBJECTS.

5. 08/00643/1 73 Park Lane, Knebworth

Two storey and three storey side extension following demolition of existing garage. Single storey front extension and porch

A recent application for lawful development has been refused due to the location of the garage in the paddock. This is a large extension on a house which has already been significantly increased in size. The plot is also in Green Belt. The committee OBJECTS to the overdevelopment in Green Belt.

6. 08/00960/1 Park Lodge Cottage, Park Lane, Knebworth

Detached four bedroom dwelling following demolition of existing three bedroom chalet bungalow

The proposed replacement dwelling is 22% larger than the original building. The committee OBJECTS to the applicants on the grounds of overdevelopment in Green Belt.


7. 08/00954/1LB Burleigh Farm, Hitchin Road, Codicote

Repair barn roof fitting permeable felt prior to replacing existing and reclaimed tiles

NO OBJECTIONS

8. 08/00963/1HH 46 Stevenage Road, Knebworth

Two and single storey side extension. Pitched roof canopy to front elevation. Lantern rooflight to existing single storey rear extension

The extension protrudes 2m in front of the building line and the committee therefore OBJECTS.

9. 08/00864/1HH 1 Deards Wood, Knebworth

Retention of 1.1m high fencing with 0.6m high trellis work above to front and side boundary

NO OBJECTIONS

10. Footpath 15

Part of footpath 15 which runs through the garden of Manor House Farm was obstructed and it appears that a tennis court has been built on part of the footpath. The clerk informed HCC Rights of Way and the path is now clear. The clerk is to confirm that planning permission was not required for the courts in the conservation area.

11. Any Other Business


11.1 Footpaths
Mr Hunt reported that the footpath from Stevenage Road to Oakfield’s Avenue is overgrown. The clerk is to inform HCC rights of way.
Mrs Pateman reported that residents backing onto footpath 14 had started to cultivate vegetables on part of the footpath. The clerk is to contact HCC Rights of Way.

11.2 NHDC Planning Training
NHDC is to hold a training session on the East of England Plan on 8 July. Members are to inform the clerk if they wish to attend.

11.3 Gun Lane Highway Improvements
Dr Fothergill reported that the carriageway near the British Legion in Gun Lane was recently flooded. Highway improvements are scheduled to take place between 11 July and 11 August.


There being no other business the meeting closed at 8.15 pm

Recreation Grounds - 4 June 2008

MINUTES of the MEETING of the RECREATION GROUNDS COMMITTEE held on
4 June 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.30 p.m.
_____________________________________________________________

Present: Ms Smith (Chairman), Mrs Caroline Presland
Mrs Rosemary Pateman, Mr Titmarsh and the Clerk

Apologies: Mr Bantick due to attendance at a HAPTC course
Mr Hunt due to a prior engagement

In Attendance: Mrs J Ker Reid, Mr D Hill, Mr R Huggins ( Knebworth Tennis Club)
One member of the public

1. Declarations of Interest

There were no declarations of interest.

2. Minutes

Proposed by Mr Titmarsh, seconded by Mrs Smith

RESOLVED “that the minutes of the meeting of the Recreation Grounds Committee Meeting held on 9 April 2008 are approved.”

Unanimously agreed.

3. Knebworth Tennis Club Lease

The Tennis Club agreed an annual rent of £300 with a 4 year review. Any increase would be in line with RPI.

A separate agreement is to be drawn up between the Council and the Tennis Club regarding maintenance undertaken by the groundsman. The frequency of review is to be agreed but it may be annually or four yearly.

The committee confirmed that the council would not include a break clause in the new lease.

The club agreed that it would contribute £375 towards the cost of the new lease and confirmed that the Bowls Club would contribute the same.

The water supply has been taken over by the Bowls Club and the Tennis Club is paying for any water it uses.

There were discussions regarding the responsibility of the water pipe from the meter in Stevenage Road to the meters in the tennis courts. It was proposed that the responsibility be shared equally by the Parish Council, Tennis Club and Bowls Club. The clerk is to obtain confirmation that the Bowls Club is in agreement.

The committee raised the issue of the electricity supply being inspected every five years, which the Tennis Club acknowledged.

A draft lease will be obtained once confirmation from the Bowls Club has been received.

Mr Hill requested a letter of support from the Council for their proposed improvements so that the club can seek funding from the NHDC PACIF fund.

Due to the number of break ins into the hut the Club is to place CCTV notices on it.

4. Grounds Maintenance

The triple mower has been returned with some work outstanding. A resident cut the grass at King George Vth Playing Fields, whilst the mower was out of action.

Proposed by Mrs Smith seconded by Mr Titmarsh and

RESOLVED that “Mr Ramsey be paid £60 for cutting KGV.”

Agreed.

The clerk is to obtain quotes for grass cutting from Frank Cooper to ensure continuity of cover if the machine is out of action for a long period.

Thames Water has confirmed that the manhole in Lytton Fields requires repair and this is causing the rat problem. The clerk is to confirm when the work is to be completed.

5. Pavilion Maintenance

The pavilion cleaner is painting the floor in the pavilion. A quote for Altro (lino) flooring for the changing rooms has been obtained. To cover the concrete floor with lino in four changing rooms would cost £4470. In light of the lack of respect shown by the football clubs to the facilities and the income received from them, it was agreed that the floors would remain painted. Mr Titmarsh is to obtain a quote to tile the floors.

6. Football Posts

The goal posts for A1 have significant rust and the clerk is to see if they are repairable. The senior Football Club has been approached for funding but is unable to assist. New goal posts will cost up to £800 with installation at £400.

Proposed by Mrs Presland, seconded by Mrs Pateman and

RESOLVED that “new goal posts be purchased with a twist and lock hook at a cost of £775 plus installation with funding sought from the Football Foundation and Knebworth Village Trust.

For 4 against 1. Carried.

Parish Council funds will be taken from the play equipment budget. A meeting is to be arranged with the football clubs to discuss responsibilities and use of the Parish Council facilities.

7. Premises Licence

As the youth café project proposes to play music and DVDs a premises licence is required. Mr Titmarsh, Mrs Brookes and the clerk are to review the hours for the licence. The clerk is to write to residents of Watton Road regarding the application.

8. Gate Barrier

Members of the Bowls Club are finding it difficult to open and close the barrier at the vehicular entrance to the recreation grounds. The club has also requested that a combination lock be used rather than a key. The gate post has been re concreted into position and the barrier swings more freely. The clerk is to arrange for the stay on the stop post to be lowered. The use of a combination lock was not agreed as the resulting security would be unreliable. The clerk is to offer the club more keys to the padlock.

9. Playground Inspection

The clerk reported that the youth shelter, the pavilion and the Toddler unit in Lytton Fields have been sprayed with graffiti. The ROSPA playground inspection was undertaken on 30 May. There were a number of issues raised and these will be discussed fully once the report has been received.

10. Bins

One of the recently installed bins has been lifted off its base. The clerk is to contact the supplier regarding the problem.

11. Weekend Litter Picker

The weekend litter picker started in April due to the amount of rubbish being left in the recreation grounds. A large number of youths are gathering in the recreation ground on Friday nights leaving a significant number of bottles and cans strewn around the grounds together with broken glass. This results in litter collection taking two or three hours. If this continues throughout the summer the budget will be exceeded. The committee approved the additional hours.

12. Any Other Business

12.1 Bicycle Racks
The chairman and the clerk are to identify any areas to locate bicycle racks within the recreation ground and report back their findings to the next committee.


There being no other business the meeting closed at 9.40 p.m.

Planning - 19 May 2008

MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 19 May 2008 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at 7.00 p.m.
_____________________________________________________________

Present: Dr Graham Fothergill (Chairman), Mr John Bantick,
Mr John Hunt, Mrs Rosemary Pateman, Ms Elisabeth Smith,
Mr Robin Smith and the Clerk

Apologies: Mr Richard Haigh due to a work commitment

In Attendance: Mrs Carol Smith
District Councillor Jane Gray

1. Declaration of Interests

There were no declarations of interest

2. Minutes

It was proposed by Mr Bantick and seconded by Ms Smith and

RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 28 April 2008 be approved and signed.”

Agreed.

3. 08/00646/1 15 Gun Lane, Knebworth

Demolition of existing 3 bedroom bungalow and erection of two 3 bedroom chalet bungalows and associated parking

NO OBJECTIONS

4. 08/00697/1HH 39 New Close, Knebworth

Single storey side and rear extension following demolition of existing conservatory

NO OBJECTIONS

5. 08/00775/1HH 5 Stobarts Close, Knebworth

Single storey rear extension following demolition of existing conservatory

NO OBJECTIONS

6. 08/0888/1 Lowercourt, Three Houses Lane, Codicote

Detached building to provide music room, gym and store following demolition of existing shed

NO OBJECTIONS

7. Any Other Business


7.1 Pot hole, Station Road
Mr Hunt reported a pothole in Station Road near the surgery.

7.2 Road Improvements
Mrs Pateman reported that there have been road improvements on Hitchin Road and Three Houses Lane.

7.3 Enforcement
• 5 Gun Road Gardens
The application for retention of the shed in 5 Gun Road Gardens had been refused. The owner is in pre application discussions with planning officers to move it to the back garden, so no action will be taken yet.
• Havant, Gipsy Lane
The tenant is in discussions with the owner of the property regarding an application for retention of the office.
• 73 Park Lane
The certificate of Lawful development has been refused because the garage is in the paddock and not within the curtilage of the garden. A change of use of the paddock might be sought. The enforcement officer is issuing a notice for the building to be removed within 28 days.

7.4 Plastic Bottle Bank
Mr Bantick reported that NHDC is to replace the plastic bottle bank with a new unit.


There being no other business the meeting closed at 7.35 pm