MINUTES of the MEETING of the FINANCE AND GENERAL PURPOSES COMMITTEE held on 29 April 2009 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL
At 8.00 p.m.
_____________________________________________________________
Present: Mr Anthony Titmarsh (Chairman), Mr John Bantick, Dr Graham Fothergill, Mr Ian Gilmore, Ms Elisabeth Smith and the Clerk
Apologies: Mr Haigh due to work commitments
Mr Hall due to a prior commitment
1. Declaration of Interest
There were no declarations of interest.
2. Minutes
It was proposed by Dr Fothergill, seconded by Mr Gilmore and
RESOLVED “that the Minutes of the Meeting of the Finance and General Purposes Committee Council, held on 11 March 2009, are approved and signed.”
Unanimously agreed.
3. Stationery
The committee discussed different styles and fonts for the letter heading. Triographics is to prepare a few layouts for the Parish Council to consider.
4. Financial Review
Interest income has reduced for the quarter but has exceeded budget. A grant of £550 has been received from NHDC towards the purchase of multimedia equipment. Expenditure at £42,183 is 20% under budget. At the end of the year the Council has approximately £100,000 in the bank, which ensures that it is in a robust financial position.
5. Report on Parish Damage
The Tennis Hut has been damaged. Youths have started small fires in the recreation grounds and the police have been informed. The bollard lights on the footpath from New Close have been vandalised again.
The Community Police now set three specific targets per quarter to focus on. The three for the next quarter are car crime on Pondcroft and Milestone Roads, antisocial behaviour in the Recreation Ground on Friday and Saturday nights and inappropriate use of the footway on Pondcroft Road, Milestone Road and London Road.
6. Road Signs
Mr Jack has inspected the road signs but has not reported his findings.
2008/09 104
7. Milestone
Milestone 29 located between Knebworth and the Roebuck has been inspected by Councillors Titmarsh and Fothergill and the manager of Odyssey. The fly tipping material is to be removed, the fence repaired and the area cleared prior to any work being undertaken. Art Van Go may repaint the milestone.
8. Office Equipment
The laptop has been purchased; the projector and screen are in the process of being ordered.
9. Village Website
There had been some interest to continue maintaining the village website. The committee discussed the merits of combining the village website with the Parish Council website. No costs had been obtained regarding maintenance costs of the website. Woolmer Green Parish council’s website is maintained by a parish councillor. Local knowledge would be helpful to anyone maintaining the website. The Clerk is to contact Mrs Weaver to discuss possible council involvement in maintaining the website.
10. Report on Short Term Funds on Deposit
There is currently £135,000 on an instant deposit account bearing 0.1% interest rate. This is a flat rate across all Barclays bank accounts. Treasury deposit minimum is £500,000 for one month or £100,000 for six. Barclays currently has a six month bond paying 1.35% with a minimum deposit of £20,000. A suitable sum is to be placed on deposit for six months.
11. Christmas Lights
The lights have been inspected, the tree lights on St Martins Green are working, and remedial work on decorations, power supplies and PAT testing will cost £150. Lamps and Tues are to proceed with the repairs.
12. Fidelity Guarantee
The external auditor recommends that the guarantee is set at the balance at the end of the year plus 50% of the precept which would result in the guarantee being set at £150,000, currently £100,000. The committee gave consideration to the recommendation but in light of the length of service of the clerk, the figure is a maximum, and reduces by approximately £10,000 on a monthly basis. The increase would cost £130. After due diligence the committee accepts that the risk is minimum and agreed to leave the guarantee at £100,000.
13. Notice board
The notice board in Station Approach has been refurbished, and it was agreed that the Planning board would be removed and to be improved in line with the other boards. A header board is to be purchased from Ternex at a cost of £130.
14. Congestion Charge
Mr Titmarsh wished to propose that Knebworth levies a congestion charge, with funds ploughed back into the village. There have been parking and traffic problems in Knebworth for over 35 years and he did not believe that residents should pay for
2008/09 105
commuters to park in Knebworth. The A1 is to run on three lanes using the hard shoulder, together with the traffic lights on the A1 slip roads, there will be more congestion through the village. Following a fatal accident last year the north bound carriageway of the A1 (M) was closed for thirteen and half hours.
The committee considered the proposal unrealistic, Manchester has recently opposed congestion charging.
15. Meeting Dates
It was suggested that all meetings should be held on Wednesday, with Village Hall meetings to follow Planning Meetings which would leave F&GP meetings on their own. Consistency of start times of meetings was requested. This is to be discussed at the next Parish Council meeting
16. Any Other Business
16.1 NHDC Scrutiny Committee
The chairman informed the committee that he had attended a scrutiny committee on CCTV cameras. Knebworth is the only village to have CCTV and he considered it to be successful especially with the number plate recognition camera.
16.2 Complaint from New Labour
A letter has been received from the agent for New Labour reporting that he had received a complaint from a resident that the Parish Update has been delivered enclosing a Conservative party newsletter criticising the Labour government. The agent believes that this implies that the Parish Council is supporting the Conservative party/ candidate. He has reported this to the Electoral Services. The clerk has informed Electoral Services that the Council relies on volunteers and was not aware that this had happened, and will endeavour to avoid it recurring. The clerk is to write to the agent.
16.2 Recycling for Flats
NHDC is to introduce recycling for flats across the district once its trial is completed in August 2009.
16.3 Station Pub
The Station Pub is regularly leaving a hoarding on the pavement pushing pedestrians into the road. The clerk is to write to the landlord requesting a stop to this practice.
16.4 Rubbish Old Knebworth Lane
The clerk is to contact NDHC to clear the rubbish in the lay-by in Old Knebworth Lane.
The chairman thanked the committee members for their support throughout the year.
There being no other business the meeting closed at 09.55 pm.
Wednesday, 29 April 2009
Village Hall - 29 April 2009
MINUTES of the MEETING of the VILLAGE HALL COMMITTEE held on
Wednesday 29 April 2009 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________
Present: Mr John Bantick, Mr Ian Gilmore, Mrs Caroline Presland, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall and Mr Hunt due to prior engagements
In the absence of the chairman proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED that “Mr Bantick takes the chair.”
1. Declaration of Interests
There were no declarations of interest
2. Minutes
Proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 11 March 2009, be approved and signed.”
Unanimously agreed.
3 Financial Review
Income at £18,689 is 10 % over budget. The hall was well used last year with Saturday usage achieving 75% hire for the year. Expenditure at £23,778 is 4.7% under budget. Electricity and gas charges had increased significantly due to the increase in charges and the cold weather in the final quarter.
4. Annual Insurance Review
The committee confirmed the valuations for insurance purposes.
5. Cooker
A ring and an oven plate need replacing at a cost of £250. Link Up has complained about the loss of the ring. The cooker is only two years old and the committee considered that the plate is faulty. The clerk is to contact the manufacturer to obtain a replacement; the ring is to be replaced. The committee is to investigate costs of a commercial cooker.
There being no other business the meeting closed at 8.00pm
Wednesday 29 April 2009 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________
Present: Mr John Bantick, Mr Ian Gilmore, Mrs Caroline Presland, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall and Mr Hunt due to prior engagements
In the absence of the chairman proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED that “Mr Bantick takes the chair.”
1. Declaration of Interests
There were no declarations of interest
2. Minutes
Proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 11 March 2009, be approved and signed.”
Unanimously agreed.
3 Financial Review
Income at £18,689 is 10 % over budget. The hall was well used last year with Saturday usage achieving 75% hire for the year. Expenditure at £23,778 is 4.7% under budget. Electricity and gas charges had increased significantly due to the increase in charges and the cold weather in the final quarter.
4. Annual Insurance Review
The committee confirmed the valuations for insurance purposes.
5. Cooker
A ring and an oven plate need replacing at a cost of £250. Link Up has complained about the loss of the ring. The cooker is only two years old and the committee considered that the plate is faulty. The clerk is to contact the manufacturer to obtain a replacement; the ring is to be replaced. The committee is to investigate costs of a commercial cooker.
There being no other business the meeting closed at 8.00pm
Wednesday, 8 April 2009
Recreation - 8 April 2009
MINUTES of the MEETING of the RECREATION GROUNDS COMMITTEE held on
8 April 2009 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at
7.30 p.m.
_____________________________________________________________
Present: Ms Elisabeth Smith (Chairman), Mr John Bantick, Mr John Hunt, Mrs Rosemary Pateman, Mrs Caroline Presland, Mrs Carol Smith, Mr Anthony Titmarsh and the Clerk
1. Declarations of Interest
Mr Hunt declared that he is president of Knebworth Tennis Club
2. Minutes
Proposed by Mr Hunt, seconded by Mrs Smith
RESOLVED “that subject to Mr Hunt being present the minutes of the meeting of the Recreation Grounds Committee Meeting held on 4 March 2009 are approved.”
Unanimously agreed.
3. Financial Review
Income £4,470 is 0.3% under budget and expenditure at £42,305 is 17% under budget. The capital expenditure for the year is £2,598. It was agreed that any unspent capital budget should be carried forward for the play equipment, floor, street lights and pavilion.
4. Knebworth Bowls & Tennis Club Lease
A second draft of the lease has been received and is to be forwarded to the clubs.
5. HCC Lease
A plan of the leased land has been received from HCC identifying car parking on the entrance road to the park.
The title deeds for the land owned by the Parish Council have been delivered to Foreman Laws to voluntarily register it, together with the access road. Registration usually takes five weeks.
6. Football Club
Knebworth Youth FC has requested that the junior pitch adjacent to the A1 be rotated through 90 degrees and an additional 7 a side pitch be marked south of it. Next year the club anticipates an additional two boys and one girl’s teams and an additional 7 a side pitch is required. The layout could cause problem with balls interfering with games being played on the A1 pitch and vice versa and would result in football being played on the old cricket wicket.
Proposed by Mr Bantick, seconded by Ms Smith and
RESOLVED that “ the junior pitch layout be revised with the addition of a mini pitch, all costs relating to the revised layout including movement of the goal posts are to be met by Knebworth Youth FC. Should there be any problems arising from the revised layout the club will also bear the cost of reinstatement to the original layout.”
2008/09 100
Agreed.
The hire charge for 2009/10 for Knebworth Youth FC is to be reviewed at the next meeting.
7. Pavilion Repairs
Cussens & Sons has inspected the heating system and prepared a report. It suggests that there are items missing form the original design. H&W Design, the M&E contractor, which designed the system, would audit the system for £100. If it has not been constructed according to the contract it would be a latent defect which would be the responsibility of the architect. The committee agreed to the audit.
8. Pond
Mr Turner, CMS, has inspected the pond and recommends that the vegetation in the pond be reduced during September or October. The clerk is to obtain a quote for the work.
9. King George Vth Playing Fields
A resident has complained about the uncut area to the south of the playing fields being unkempt. In January last year a hedge was planted and a two metre margin has been left to help the habitat. The meadow area at the south is only slightly longer than the surrounding area with no evidence of wild flowers. CMS has recommended that the area should be left to see what grows and the wildlife it attracts. Wild flowers can be planted but would either have to be plugs or seeds scattered in the autumn after the ground has been prepared. It is a long term experiment which is to be closely monitored.
10. Benches
A resident has requested the reinstatement of the benches which were situated in Stockens Green and Gipsy Lane. Another would like the bench in Kerr Close removed. The committee agreed that there should be some debate on the location of benches at the Parish Meeting.
Proposed by Mrs Smith, second by Ms Smith and
RESOLVED that “an earth anchors metal picnic bench be purchased for Lytton Fields at a cost of £946.”
Agreed.
Knebworth Youth FC has also requested that benches be installed adjacent o the J1 and A2 pitches and has agreed to contribute towards the cost. The clerk is to obtain a quote for four benches.
11. Equipment Maintenance
The triple has been inspected by Colin Hayden. The blades do not require sharpening and should last the season. He has been instructed to undertake the very minor repairs required.
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12. Weekend Litter Picker
The weekend litter picker is to start at Easter and continue through until the end of September for one hour on both Saturday and Sunday.
13. Youth Project
In light of recent damage the Youth Project has requested a formal agreement with the Council. A draft was circulated and subject to amendments was approved.
14. Any Other Business
14.1 Litter
Mr Bantick reported that a resident is picking litter up in Watton Road and depositing it in bags in the Recreation Grounds. The groundsman is concerned that this will overburden the bins in the recreation round during the summer months. It is to be monitored.
14.2 Lytton Fields Fence
The fence at Lytton Fields requires repair adjacent o Gibbons Way. The chain link fence is not substantial enough as the youth make holes in the bottom and climb over the top to retrieve their footballs. The clerk is to obtain quotes for palisade fencing.
14.3 King George Vth Gates
This is to be discussed at the next meeting.
14.4 Apple Trees in Rural Areas
There is a project to plant apple trees in rural areas and Mr Titmarsh suggested that they might be planted in the gaps on the eastern boundary. The clerk is to obtain more information.
14.5 Tennis Hut
The hut was broken into over the weekend. The police have been notified.
14.6 Youth Shelter
The radio in the youth shelter has been repaired and the anti climb paint painted on the roof.
14.7 Next Meeting Date
The next meeting will be held on 19 May 2009.
There being no other business the meeting closed at 9.20 p.m.
8 April 2009 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL at
7.30 p.m.
_____________________________________________________________
Present: Ms Elisabeth Smith (Chairman), Mr John Bantick, Mr John Hunt, Mrs Rosemary Pateman, Mrs Caroline Presland, Mrs Carol Smith, Mr Anthony Titmarsh and the Clerk
1. Declarations of Interest
Mr Hunt declared that he is president of Knebworth Tennis Club
2. Minutes
Proposed by Mr Hunt, seconded by Mrs Smith
RESOLVED “that subject to Mr Hunt being present the minutes of the meeting of the Recreation Grounds Committee Meeting held on 4 March 2009 are approved.”
Unanimously agreed.
3. Financial Review
Income £4,470 is 0.3% under budget and expenditure at £42,305 is 17% under budget. The capital expenditure for the year is £2,598. It was agreed that any unspent capital budget should be carried forward for the play equipment, floor, street lights and pavilion.
4. Knebworth Bowls & Tennis Club Lease
A second draft of the lease has been received and is to be forwarded to the clubs.
5. HCC Lease
A plan of the leased land has been received from HCC identifying car parking on the entrance road to the park.
The title deeds for the land owned by the Parish Council have been delivered to Foreman Laws to voluntarily register it, together with the access road. Registration usually takes five weeks.
6. Football Club
Knebworth Youth FC has requested that the junior pitch adjacent to the A1 be rotated through 90 degrees and an additional 7 a side pitch be marked south of it. Next year the club anticipates an additional two boys and one girl’s teams and an additional 7 a side pitch is required. The layout could cause problem with balls interfering with games being played on the A1 pitch and vice versa and would result in football being played on the old cricket wicket.
Proposed by Mr Bantick, seconded by Ms Smith and
RESOLVED that “ the junior pitch layout be revised with the addition of a mini pitch, all costs relating to the revised layout including movement of the goal posts are to be met by Knebworth Youth FC. Should there be any problems arising from the revised layout the club will also bear the cost of reinstatement to the original layout.”
2008/09 100
Agreed.
The hire charge for 2009/10 for Knebworth Youth FC is to be reviewed at the next meeting.
7. Pavilion Repairs
Cussens & Sons has inspected the heating system and prepared a report. It suggests that there are items missing form the original design. H&W Design, the M&E contractor, which designed the system, would audit the system for £100. If it has not been constructed according to the contract it would be a latent defect which would be the responsibility of the architect. The committee agreed to the audit.
8. Pond
Mr Turner, CMS, has inspected the pond and recommends that the vegetation in the pond be reduced during September or October. The clerk is to obtain a quote for the work.
9. King George Vth Playing Fields
A resident has complained about the uncut area to the south of the playing fields being unkempt. In January last year a hedge was planted and a two metre margin has been left to help the habitat. The meadow area at the south is only slightly longer than the surrounding area with no evidence of wild flowers. CMS has recommended that the area should be left to see what grows and the wildlife it attracts. Wild flowers can be planted but would either have to be plugs or seeds scattered in the autumn after the ground has been prepared. It is a long term experiment which is to be closely monitored.
10. Benches
A resident has requested the reinstatement of the benches which were situated in Stockens Green and Gipsy Lane. Another would like the bench in Kerr Close removed. The committee agreed that there should be some debate on the location of benches at the Parish Meeting.
Proposed by Mrs Smith, second by Ms Smith and
RESOLVED that “an earth anchors metal picnic bench be purchased for Lytton Fields at a cost of £946.”
Agreed.
Knebworth Youth FC has also requested that benches be installed adjacent o the J1 and A2 pitches and has agreed to contribute towards the cost. The clerk is to obtain a quote for four benches.
11. Equipment Maintenance
The triple has been inspected by Colin Hayden. The blades do not require sharpening and should last the season. He has been instructed to undertake the very minor repairs required.
2008/09 101
12. Weekend Litter Picker
The weekend litter picker is to start at Easter and continue through until the end of September for one hour on both Saturday and Sunday.
13. Youth Project
In light of recent damage the Youth Project has requested a formal agreement with the Council. A draft was circulated and subject to amendments was approved.
14. Any Other Business
14.1 Litter
Mr Bantick reported that a resident is picking litter up in Watton Road and depositing it in bags in the Recreation Grounds. The groundsman is concerned that this will overburden the bins in the recreation round during the summer months. It is to be monitored.
14.2 Lytton Fields Fence
The fence at Lytton Fields requires repair adjacent o Gibbons Way. The chain link fence is not substantial enough as the youth make holes in the bottom and climb over the top to retrieve their footballs. The clerk is to obtain quotes for palisade fencing.
14.3 King George Vth Gates
This is to be discussed at the next meeting.
14.4 Apple Trees in Rural Areas
There is a project to plant apple trees in rural areas and Mr Titmarsh suggested that they might be planted in the gaps on the eastern boundary. The clerk is to obtain more information.
14.5 Tennis Hut
The hut was broken into over the weekend. The police have been notified.
14.6 Youth Shelter
The radio in the youth shelter has been repaired and the anti climb paint painted on the roof.
14.7 Next Meeting Date
The next meeting will be held on 19 May 2009.
There being no other business the meeting closed at 9.20 p.m.
Monday, 6 April 2009
Planning - 6 April 2009
MINUTES of the MEETING of the PLANNING AND ENVIRONMENT COMMITTEE held on Monday 6 April 2009 in the COMMITTEE, KNEBWORTH VILLAGE HALL
at 7.00 p.m.
_____________________________________________________________
Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mrs Rosemary Pateman, Ms Elisabeth Smith, Mr Robin Smith and the Clerk
Apologies: Mr Richard Haigh due to work commitments.
Mr John Hunt due to prior commitments.
In Attendance: 2 Members of the public
1. Declaration of Interests
There were no declarations of interest.
2. Minutes
It was proposed by Ms Smith, seconded by Mr Smith and
RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 2 March 2009 be approved and signed.”
3. 00/00497/1HH 58 Pondcroft Road, Knebworth
Single storey side and rear extension with bay window. Rear conservatory
The application was a revision to an approved plan. The committee considered the changes to be minor amendments and had NO OBJECTIONS
4. Any Other Business
4.1 Gateway Old Knebworth Lane
The clerk is to write to Herts Highways to reinstate the white post gateway on Old Knebworth Lane.
4.2 Parking
It was agreed to display the parking results at the Parish Meeting.
4.3 Next Meeting
The next meeting will be held on 11 May 2009
There being no other business the meeting closed at 7.25pm.
at 7.00 p.m.
_____________________________________________________________
Present: Dr Graham Fothergill (Chairman), Mr John Bantick, Mrs Rosemary Pateman, Ms Elisabeth Smith, Mr Robin Smith and the Clerk
Apologies: Mr Richard Haigh due to work commitments.
Mr John Hunt due to prior commitments.
In Attendance: 2 Members of the public
1. Declaration of Interests
There were no declarations of interest.
2. Minutes
It was proposed by Ms Smith, seconded by Mr Smith and
RESOLVED “that the Minutes of the Meeting of the Planning and Environment Committee, held on 2 March 2009 be approved and signed.”
3. 00/00497/1HH 58 Pondcroft Road, Knebworth
Single storey side and rear extension with bay window. Rear conservatory
The application was a revision to an approved plan. The committee considered the changes to be minor amendments and had NO OBJECTIONS
4. Any Other Business
4.1 Gateway Old Knebworth Lane
The clerk is to write to Herts Highways to reinstate the white post gateway on Old Knebworth Lane.
4.2 Parking
It was agreed to display the parking results at the Parish Meeting.
4.3 Next Meeting
The next meeting will be held on 11 May 2009
There being no other business the meeting closed at 7.25pm.
Wednesday, 25 March 2009
Parish Council - 25 March 2009
MINUTES of the MEETING of the PARISH COUNCIL held on the
25 March 2009 in the KNEBWORTH VILLAGE HALL at 8.00 p.m.
_____________________________________________________________
Present: Mr John Bantick (Chairman), Dr Graham Fothergill, Mr Ian Gilmore, Mr Richard Haigh, Mr John Hunt, Mrs Carol Smith, Mr Robin Smith, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall and Ms Smith due to prior engagements
In Attendance: PC Harding
1. Public Participation
PC Harding reported that there had been 45 recorded crimes since 1 January compared with 68 for the same period last year. There has been a reduction in burglaries but an increase in theft from and damage to motor vehicles. PCSCO Sinclair has been working on crime prevention.
There have been drug related offences. A properly planned and executed exercise is required to catch people with drugs.
Concern was raised about the traffic lights being installed at junctions 6 and 7 of the A1M which could result in more traffic using B197. through Knebworth. PC Harding did not consider that it would have any effect.
There is to be a police surgery on the first Monday of each month.
2. Declarations of Interest
Mr Hunt declared that he is President of the Tennis Club
3. Approval of Parish Council Minutes
It was proposed by Mr Titmarsh, seconded by Ms Smith and
RESOLVED “that the Minutes of the Meeting of the Parish Council, held on 11 February 2009, be approved and signed.”
Unanimously agreed.
4. The Council Noted the Minutes of the Committee Meetings
Minutes of the Meeting of the Recreation Grounds Committee held on 4 March 2009.
Minutes of the Meeting of the Village Hall Committee held on 11 March 2009
Minutes of the Meeting of the Finance and General Purposes Committee held on 11 March 2009
Minutes of the Meeting of the Planning and Environment Committee held on 9 February 2009 and 2 March 2009.
2008/09 95
5. Councillors Allowances and Expenses
Mr Parkin, NHDC, is to take forward the preparation of the allowance scheme for Knebworth.
6. HCC Lease
No further information was available on the lease and the matter was held over until the next meeting.
7. Knebworth Bowls and Tennis Club Leases
A second draft was circulated. It was agreed that the lease would start on 1 April 2009 and drafts would be forwarded to the clubs.
8. Bench Kerr Close
Residents of Station Road have complained about the nuisance caused by youths using the bench in Kerr Close and requested its removal. The police have not received any complaints. The bench is well used throughout the day. The council agreed to leave the bench in place and to raise the matter at the Parish meeting and would look at ways of improving the area.
9. Land Registration
Proposed by Mr Smith, seconded by Mr Gilmore and
RESOLVED that “the recreation ground land off Watton Road be registered with the land registry, with Foreman Laws undertaking the registration.”
Unanimous
10. Meeting Attendance
A meeting attendance register was previously circulated. It was highlighted that on two occasions the committees had been reduced to three councillors which although quorate, caused difficulties when one member declared an interest in a topic, and on another occasion did not allow a counter proposal to be seconded.
It was stated that the lateness of some of the committees was a problem. The timing of meetings is to be discussed at the next F&GP committee meeting.
11. Letter Heading
A working party of Mr Titmarsh, Mr Gilmore, Dr Fothergill and Mrs Presland was set up to review the letter heading and the council image.
2008/09 96
12. East Herts Inter Parish Council Meeting
Mr Titmarsh reported that the meeting had discussed parish plans; rural housing; old people’s bungalows are being given to families and s106 funding. No one knew if s106 funding was ever given to Parish Councils. It is to be raised at the next Rural Summit meeting.
13. Power of Well Being
The Power of Well Being is the informal name given to the statutory power enabling a local authority to do anything which it considers likely to achieve the promotion or improvement of the economic, social or environmental well-being of their area. The council must be eligible to use this power but there is no limit to the amount of spending, unlike s137 which is restricted to £6.50 per head of electorate.
Eligibility:
• 2/3 of councillors must have stood at the last election
• The clerk must be qualified
• At least 80% of the councillors must have attended a training event on the Power of Wellbeing.
• The council must have a statement of intent for community engagement
There is no extra money for this power and the council would have to fund projects through the precept or other external sources.
14. Welwyn & Hatfield Borough Council Core Strategy Issues and Options
The draft strategy is on deposit until 1st May 2009. It identifies two areas in Green Belt north of Woolmer Green which could take 100-200 dwellings. The council was concerned that dwellings to the north of Woolmer Green would result in coalescence.
It would however accept redesignation of the land between Entech and Monread Lodge to become part of the employment area of Woolmer Green.
15. Accounts for Payment
It was proposed by Mr Titmarsh, seconded by Dr Fothergill and
RESOLVED “that the list of accounts paid during Accounts Period 6 2008/09 be approved.”
Unanimous.
Mr Titmarsh reported that he had agreed the monthly bank reconciliations to 28 February 2009.
2008/09 97
16. Any Other Urgent Business
16.1 Parish Meeting
Mr Smith agreed to move around with the microphone and councillors are to sit on the stage.
16.2 Bench
A resident has requested two benches be reinstated in the village. It is to be discussed at the recreation rounds committee meeting.
16.3 Parish Update
The update is to be ready for delivery by 21 April 2009.
16.4 Next Meeting
The next Parish Council meeting will be held on 13 May 2009.
There being no other business the meeting closed at 9.30 p.m.
25 March 2009 in the KNEBWORTH VILLAGE HALL at 8.00 p.m.
_____________________________________________________________
Present: Mr John Bantick (Chairman), Dr Graham Fothergill, Mr Ian Gilmore, Mr Richard Haigh, Mr John Hunt, Mrs Carol Smith, Mr Robin Smith, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall and Ms Smith due to prior engagements
In Attendance: PC Harding
1. Public Participation
PC Harding reported that there had been 45 recorded crimes since 1 January compared with 68 for the same period last year. There has been a reduction in burglaries but an increase in theft from and damage to motor vehicles. PCSCO Sinclair has been working on crime prevention.
There have been drug related offences. A properly planned and executed exercise is required to catch people with drugs.
Concern was raised about the traffic lights being installed at junctions 6 and 7 of the A1M which could result in more traffic using B197. through Knebworth. PC Harding did not consider that it would have any effect.
There is to be a police surgery on the first Monday of each month.
2. Declarations of Interest
Mr Hunt declared that he is President of the Tennis Club
3. Approval of Parish Council Minutes
It was proposed by Mr Titmarsh, seconded by Ms Smith and
RESOLVED “that the Minutes of the Meeting of the Parish Council, held on 11 February 2009, be approved and signed.”
Unanimously agreed.
4. The Council Noted the Minutes of the Committee Meetings
Minutes of the Meeting of the Recreation Grounds Committee held on 4 March 2009.
Minutes of the Meeting of the Village Hall Committee held on 11 March 2009
Minutes of the Meeting of the Finance and General Purposes Committee held on 11 March 2009
Minutes of the Meeting of the Planning and Environment Committee held on 9 February 2009 and 2 March 2009.
2008/09 95
5. Councillors Allowances and Expenses
Mr Parkin, NHDC, is to take forward the preparation of the allowance scheme for Knebworth.
6. HCC Lease
No further information was available on the lease and the matter was held over until the next meeting.
7. Knebworth Bowls and Tennis Club Leases
A second draft was circulated. It was agreed that the lease would start on 1 April 2009 and drafts would be forwarded to the clubs.
8. Bench Kerr Close
Residents of Station Road have complained about the nuisance caused by youths using the bench in Kerr Close and requested its removal. The police have not received any complaints. The bench is well used throughout the day. The council agreed to leave the bench in place and to raise the matter at the Parish meeting and would look at ways of improving the area.
9. Land Registration
Proposed by Mr Smith, seconded by Mr Gilmore and
RESOLVED that “the recreation ground land off Watton Road be registered with the land registry, with Foreman Laws undertaking the registration.”
Unanimous
10. Meeting Attendance
A meeting attendance register was previously circulated. It was highlighted that on two occasions the committees had been reduced to three councillors which although quorate, caused difficulties when one member declared an interest in a topic, and on another occasion did not allow a counter proposal to be seconded.
It was stated that the lateness of some of the committees was a problem. The timing of meetings is to be discussed at the next F&GP committee meeting.
11. Letter Heading
A working party of Mr Titmarsh, Mr Gilmore, Dr Fothergill and Mrs Presland was set up to review the letter heading and the council image.
2008/09 96
12. East Herts Inter Parish Council Meeting
Mr Titmarsh reported that the meeting had discussed parish plans; rural housing; old people’s bungalows are being given to families and s106 funding. No one knew if s106 funding was ever given to Parish Councils. It is to be raised at the next Rural Summit meeting.
13. Power of Well Being
The Power of Well Being is the informal name given to the statutory power enabling a local authority to do anything which it considers likely to achieve the promotion or improvement of the economic, social or environmental well-being of their area. The council must be eligible to use this power but there is no limit to the amount of spending, unlike s137 which is restricted to £6.50 per head of electorate.
Eligibility:
• 2/3 of councillors must have stood at the last election
• The clerk must be qualified
• At least 80% of the councillors must have attended a training event on the Power of Wellbeing.
• The council must have a statement of intent for community engagement
There is no extra money for this power and the council would have to fund projects through the precept or other external sources.
14. Welwyn & Hatfield Borough Council Core Strategy Issues and Options
The draft strategy is on deposit until 1st May 2009. It identifies two areas in Green Belt north of Woolmer Green which could take 100-200 dwellings. The council was concerned that dwellings to the north of Woolmer Green would result in coalescence.
It would however accept redesignation of the land between Entech and Monread Lodge to become part of the employment area of Woolmer Green.
15. Accounts for Payment
It was proposed by Mr Titmarsh, seconded by Dr Fothergill and
RESOLVED “that the list of accounts paid during Accounts Period 6 2008/09 be approved.”
Unanimous.
Mr Titmarsh reported that he had agreed the monthly bank reconciliations to 28 February 2009.
2008/09 97
16. Any Other Urgent Business
16.1 Parish Meeting
Mr Smith agreed to move around with the microphone and councillors are to sit on the stage.
16.2 Bench
A resident has requested two benches be reinstated in the village. It is to be discussed at the recreation rounds committee meeting.
16.3 Parish Update
The update is to be ready for delivery by 21 April 2009.
16.4 Next Meeting
The next Parish Council meeting will be held on 13 May 2009.
There being no other business the meeting closed at 9.30 p.m.
Wednesday, 11 March 2009
Finance and General Purposes - 11 March 2009
MINUTES of the MEETING of the FINANCE AND GENERAL PURPOSES COMMITTEE held on 11 March 2009 in the COMMITTEE ROOM, KNEBWORTH VILLAGE HALL
At 8.00 p.m.
_____________________________________________________________
Present: Mr Anthony Titmarsh (Chairman), Mr John Bantick, Dr Graham Fothergill, Mr Ian Gilmore and the Clerk
Apologies: Mr Haigh due to work commitments
Mr Hall due to a prior commitment
Ms Smith due to prior commitments
1. Declaration of Interest
There were no declarations of interest.
2. Minutes
It was proposed by Dr Fothergill, seconded by Mr Bantick and
RESOLVED “that the Minutes of the Meeting of the Finance and General Purposes Committee Council, held on 28 January 2009, are approved and signed.”
Unanimously agreed.
3. Report on Parish Damage
The gateway has been repaired, although the sign is slightly different. The door leaf to the main entrance of the pavilion has been damaged. Emulsion has been thrown on to a footpath in the recreation grounds, which has been washed off
4. Road Signs
Mr Titmarsh has undertaken a review of the road signs in the centre of the village and comments have been forwarded to Mr Jack, Herts Highways.
Three lights have been installed in the footpath from Pondcroft Road to London Road but as yet are not connected. The existing light is in working order but is obscured by foliage.
Statutory undertakings have already dug up the newly laid footpaths in Station Road.
5. Clean Up Campaign
The first tidy up of the village was held on 7 March with 13 people focusing on several areas. Over 15 bags of rubbish were collected; NHDC collected them on Tuesday from the village hall. There was a request from a representative of the Twinning Association to hold another clean up before the visit of the French. It was proposed the next clean up day should be held on 25 April. The clerk is to contact the Twinning Association to increase the number of volunteers.
2008/09 90
6. Milestone
Dr Fothergill and Mr Titmarsh have inspected the concrete milestone 29 near Odyssey and recommends that the area around it should be cleared prior to any renovation work. The clerk is to report the fly tipping and damaged fence to Herts Highways.
7. Office Equipment
The committee discussed the purchase of a laptop, projector and screen for the main hall. The clerk is to contact Woolmer Green Parish for information on its projector.
Proposed by Mr Gilmore, seconded by Mr Bantick and
RESOLVED that “ £1000 from contingency, together with £500 from NHDC be used to purchase media display equipment.”
Agreed.
8. Parish Newsletter
The committee discussed the draft and a revised edition is to be proof read by Dr Fothergill, Mr Bantick and Ms Smith.
Invitations to the Parish meeting are to be sent to PC Harding, Jane Gray, Alan Bardett, Richard Thake and Richard Jones, Herts Highways.
9. Website Management
The committee approved the procedures for information to be put on to the council website.
10. Village Website
The people who have been running the village website have decided that it is time to step down. Knebworth Village Trust has provided a grant of £109 to pay for the domain name for another year. There was considerable debate on whether the Parish Council should undertake the maintenance of the site. However there was concern over the resources needed to maintain the updated site and the potential time required to answer all queries.
The clerk is to obtain further information on the potential cost of employing a qualified person to maintain the site.
11. Report on Short Term Funds on Deposit
There is currently £100,000 on an instant deposit account bearing 0.1% interest rate.
12. Christmas Lights
Mr Taylor has not confirmed what the problem was with the tree lights, so the matter was held over until the next meeting.
2008/09 91
13. Financial Risk Assessment
This item was held over until the next meeting.
14. Salary Review
Proposed by Mr Bantick, seconded by Mr Gilmore and
RESOLVED that “in view of the confidential nature of the business about to be transacted it was advisable that members of the public, the press (none present) and the clerk be temporarily removed and that the meeting move into Part II session.”
Proposed by Mr Bantick, seconded by Dr. Fothergill and
RESOLVED that “having completed discussions the meeting return to Part I Session.”
15. Any Other Business
15.1 Welwyn Hatfield Core Strategy
W&HDC has issued its core strategy for consultation. It suggests that two areas to the north west of Woolmer Green could hold up to 200 houses. The content is to be discussed at the next Planning meeting.
15.2 Dog Bins
NHDC has revised the costs of installing and emptying dog bins to £451 for the year plus 5% from 1 April 2009. The current annual cost of emptying bins is £67.60. The Parish Council agreed to purchase two dog bins directly from Earth Anchors at a cost of £203 each rather than from NHDC.
15.3 Housing Association
Howard Cottage, a Housing Association based in Letchworth, has written offering its services if the council is looking for affordable homes.
15.4 Section 106 Agreement
Mr TItmarsh was concerned about the money attached to s106 agreements and its distribution. He is to raise the matter at the next Inter Parish meeting and the matter will be raised at the next NHDC rural meeting.
15.5 Village Services
A new Children’s Service Centre is to be set up in Woolmer Green village hall to service Knebworth, Oaklands and Woolmer Green.
15.6 Secondary School Transfer
Pupils of Knebworth JMI have recently been informed of their secondary school allocation. Due to close in 2012 Heathcote is not taking any new pupils, making Barnwell the nearest school for Knebworth children. Only one child was allocated a place there, but not one child was allocated its first choice.
15.7 Land, Gun Road Gardens
The land at the rear of the corner shop in Gun Road has a significant amount of rubbish dumped on it. The clerk is to write to the owner’s daughter, who is still resident in Knebworth requesting that the area be cleared.
2008/09 92
15.8 Southern Rural Inter Parish Meeting
A new date has not been set for the next southern rural inter parish meeting. The committee suggested that a meeting might be held with the parish councils bordering Knebworth. This is to be discussed further at the next meeting.
15.9 Gully, Gun Lane
A gully requires repair opposite the Royal British Legion in Gun Lane. The clerk is to report it to Herts. Highways.
There being no other business the meeting closed at 10.05 pm.
At 8.00 p.m.
_____________________________________________________________
Present: Mr Anthony Titmarsh (Chairman), Mr John Bantick, Dr Graham Fothergill, Mr Ian Gilmore and the Clerk
Apologies: Mr Haigh due to work commitments
Mr Hall due to a prior commitment
Ms Smith due to prior commitments
1. Declaration of Interest
There were no declarations of interest.
2. Minutes
It was proposed by Dr Fothergill, seconded by Mr Bantick and
RESOLVED “that the Minutes of the Meeting of the Finance and General Purposes Committee Council, held on 28 January 2009, are approved and signed.”
Unanimously agreed.
3. Report on Parish Damage
The gateway has been repaired, although the sign is slightly different. The door leaf to the main entrance of the pavilion has been damaged. Emulsion has been thrown on to a footpath in the recreation grounds, which has been washed off
4. Road Signs
Mr Titmarsh has undertaken a review of the road signs in the centre of the village and comments have been forwarded to Mr Jack, Herts Highways.
Three lights have been installed in the footpath from Pondcroft Road to London Road but as yet are not connected. The existing light is in working order but is obscured by foliage.
Statutory undertakings have already dug up the newly laid footpaths in Station Road.
5. Clean Up Campaign
The first tidy up of the village was held on 7 March with 13 people focusing on several areas. Over 15 bags of rubbish were collected; NHDC collected them on Tuesday from the village hall. There was a request from a representative of the Twinning Association to hold another clean up before the visit of the French. It was proposed the next clean up day should be held on 25 April. The clerk is to contact the Twinning Association to increase the number of volunteers.
2008/09 90
6. Milestone
Dr Fothergill and Mr Titmarsh have inspected the concrete milestone 29 near Odyssey and recommends that the area around it should be cleared prior to any renovation work. The clerk is to report the fly tipping and damaged fence to Herts Highways.
7. Office Equipment
The committee discussed the purchase of a laptop, projector and screen for the main hall. The clerk is to contact Woolmer Green Parish for information on its projector.
Proposed by Mr Gilmore, seconded by Mr Bantick and
RESOLVED that “ £1000 from contingency, together with £500 from NHDC be used to purchase media display equipment.”
Agreed.
8. Parish Newsletter
The committee discussed the draft and a revised edition is to be proof read by Dr Fothergill, Mr Bantick and Ms Smith.
Invitations to the Parish meeting are to be sent to PC Harding, Jane Gray, Alan Bardett, Richard Thake and Richard Jones, Herts Highways.
9. Website Management
The committee approved the procedures for information to be put on to the council website.
10. Village Website
The people who have been running the village website have decided that it is time to step down. Knebworth Village Trust has provided a grant of £109 to pay for the domain name for another year. There was considerable debate on whether the Parish Council should undertake the maintenance of the site. However there was concern over the resources needed to maintain the updated site and the potential time required to answer all queries.
The clerk is to obtain further information on the potential cost of employing a qualified person to maintain the site.
11. Report on Short Term Funds on Deposit
There is currently £100,000 on an instant deposit account bearing 0.1% interest rate.
12. Christmas Lights
Mr Taylor has not confirmed what the problem was with the tree lights, so the matter was held over until the next meeting.
2008/09 91
13. Financial Risk Assessment
This item was held over until the next meeting.
14. Salary Review
Proposed by Mr Bantick, seconded by Mr Gilmore and
RESOLVED that “in view of the confidential nature of the business about to be transacted it was advisable that members of the public, the press (none present) and the clerk be temporarily removed and that the meeting move into Part II session.”
Proposed by Mr Bantick, seconded by Dr. Fothergill and
RESOLVED that “having completed discussions the meeting return to Part I Session.”
15. Any Other Business
15.1 Welwyn Hatfield Core Strategy
W&HDC has issued its core strategy for consultation. It suggests that two areas to the north west of Woolmer Green could hold up to 200 houses. The content is to be discussed at the next Planning meeting.
15.2 Dog Bins
NHDC has revised the costs of installing and emptying dog bins to £451 for the year plus 5% from 1 April 2009. The current annual cost of emptying bins is £67.60. The Parish Council agreed to purchase two dog bins directly from Earth Anchors at a cost of £203 each rather than from NHDC.
15.3 Housing Association
Howard Cottage, a Housing Association based in Letchworth, has written offering its services if the council is looking for affordable homes.
15.4 Section 106 Agreement
Mr TItmarsh was concerned about the money attached to s106 agreements and its distribution. He is to raise the matter at the next Inter Parish meeting and the matter will be raised at the next NHDC rural meeting.
15.5 Village Services
A new Children’s Service Centre is to be set up in Woolmer Green village hall to service Knebworth, Oaklands and Woolmer Green.
15.6 Secondary School Transfer
Pupils of Knebworth JMI have recently been informed of their secondary school allocation. Due to close in 2012 Heathcote is not taking any new pupils, making Barnwell the nearest school for Knebworth children. Only one child was allocated a place there, but not one child was allocated its first choice.
15.7 Land, Gun Road Gardens
The land at the rear of the corner shop in Gun Road has a significant amount of rubbish dumped on it. The clerk is to write to the owner’s daughter, who is still resident in Knebworth requesting that the area be cleared.
2008/09 92
15.8 Southern Rural Inter Parish Meeting
A new date has not been set for the next southern rural inter parish meeting. The committee suggested that a meeting might be held with the parish councils bordering Knebworth. This is to be discussed further at the next meeting.
15.9 Gully, Gun Lane
A gully requires repair opposite the Royal British Legion in Gun Lane. The clerk is to report it to Herts. Highways.
There being no other business the meeting closed at 10.05 pm.
Village Hall - 11 March 2009
MINUTES of the MEETING of the VILLAGE HALL COMMITTEE held on
Wednesday 11 March 2009 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________
Present: Mr John Bantick, Mr Ian Gilmore, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall, Mr Hunt and Mrs Presland due to prior engagements
In the absence of the chairman proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED that “Mr Bantick takes the chair.”
1. Declaration of Interests
There were no declarations of interest
2. Minutes
Proposed by Mr Titmarsh, seconded by Mr Bantick and
RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 28 January 2009, be approved and signed.”
Unanimously agreed.
3 Refurbishment of Gents Toilets
NHDC has awarded a grant towards the refurbishment of the toilets subject to a quote for the electrical work. The clerk is to confirm that the quotes still hold and to obtain a quote from the electrician. The committee agreed to carry forward £2500 capital towards upgrading the toilets and £1000 towards redecoration of the lobby area.
4. General Maintenance
The kitchen has been painted and some door seals fixed to reduce drafts. Mr Starkey is undertaking general spring clean duties, which Mrs Cullen is unable to undertake.
5. Heating
This item is to be carried forward to the next meeting.
2008/09 87
6. Salary Review
Proposed by Mr Bantick, seconded by Mr Titmarsh and
RESOLVED that “in view of the confidential nature of the business about to be transacted it was advisable that members of the public and the press (none present) be temporarily removed and that the meeting move into Part II session.”
Proposed by Mr Gilmore, seconded by Mr. Titmarsh and
RESOLVED that “having completed discussions that the meeting return to Part I Session.”
7. Any Other Business
7.1 Meeting date
The next meeting is scheduled for 29 April 2009.
There being no other business the meeting closed at 7.50pm
Wednesday 11 March 2009 in the COMMITTEE ROOM, KNEBWORTH
VILLAGE HALL at 7.30 p.m.
_____________________________________________________________
Present: Mr John Bantick, Mr Ian Gilmore, Mr Anthony Titmarsh and the Clerk
Apologies: Mr Hall, Mr Hunt and Mrs Presland due to prior engagements
In the absence of the chairman proposed by Mr Titmarsh, seconded by Mr Gilmore and
RESOLVED that “Mr Bantick takes the chair.”
1. Declaration of Interests
There were no declarations of interest
2. Minutes
Proposed by Mr Titmarsh, seconded by Mr Bantick and
RESOLVED “that the Minutes of the meeting of the Village Hall Committee, held on 28 January 2009, be approved and signed.”
Unanimously agreed.
3 Refurbishment of Gents Toilets
NHDC has awarded a grant towards the refurbishment of the toilets subject to a quote for the electrical work. The clerk is to confirm that the quotes still hold and to obtain a quote from the electrician. The committee agreed to carry forward £2500 capital towards upgrading the toilets and £1000 towards redecoration of the lobby area.
4. General Maintenance
The kitchen has been painted and some door seals fixed to reduce drafts. Mr Starkey is undertaking general spring clean duties, which Mrs Cullen is unable to undertake.
5. Heating
This item is to be carried forward to the next meeting.
2008/09 87
6. Salary Review
Proposed by Mr Bantick, seconded by Mr Titmarsh and
RESOLVED that “in view of the confidential nature of the business about to be transacted it was advisable that members of the public and the press (none present) be temporarily removed and that the meeting move into Part II session.”
Proposed by Mr Gilmore, seconded by Mr. Titmarsh and
RESOLVED that “having completed discussions that the meeting return to Part I Session.”
7. Any Other Business
7.1 Meeting date
The next meeting is scheduled for 29 April 2009.
There being no other business the meeting closed at 7.50pm
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